Admin Associate I / Marshall County

ADMINISTRATIVE SUPPORT ASSISTANT II

Marshall County

Pay Grade 33

Duties/Responsibilities:

The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth; 10% Community Economic Development. Duties include:

1. Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.

2. Greet clients and answer telephone requests in accordance with general instructions.

3. Prepare letters, newsletters, reports, records and other related documents from rough drafts, corrected copy, or recorded media; proofread completed materials and make corrections.

4. Gather and compile information as requested for files or reports.

5. Maintain all administrative departmental, personnel, and financial records using the UT system as well as the hard copy files.

6. Utilize the personal computer programs of Microsoft Office (Word, Excel, Power Point), SharePoint, Quicken and Outlook Explorer.

7. Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, copy machine adding machine, shredder, and laminator.

8. Compose routine letters and replies based on general instructions.

9. Schedule meetings, arrange appointments as requested.

10. Stay updated on all Extension Policy and Procedures and other resources.

11. Attend administrative training, seminars, and conferences as needed to perform the job.

12. Organize and manage the Extension office as requested.

13. Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):

• Must have a high school diploma, or equivalent.

• Skills and Abilities: Superior communication skills (written & verbal), ability to work with the public, organizational skills.

• One year office experience.

• Proficient in Microsoft Office programs & social media, and Quicken.

Preferred/Desired Qualifications:

• Additional education beyond high school diploma preferred.

• Three or more year’s office experience preferred.

• Superior customer service skills with strong verbal and communication skills.

• Experience with Share Point and updates/editing web sites.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels