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ADMINISTRATIVE SUPPORT ASSISTANT II
Marshall County
Pay Grade 33
Duties / Responsibilities :
The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources;
30% Family and Consumer Sciences; 30% 4-H Youth; 10% Community Economic Development. Duties include :
1. Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.
2. Greet clients and answer telephone requests in accordance with general instructions.
3. Prepare letters, newsletters, reports, records and other related documents from rough drafts, corrected copy, or recorded media;
proofread completed materials and make corrections.
4. Gather and compile information as requested for files or reports.
5. Maintain all administrative departmental, personnel, and financial records using the UT system as well as the hard copy files.
6. Utilize the personal computer programs of Microsoft Office (Word, Excel, Power Point), SharePoint, Quicken and Outlook Explorer.
7. Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, copy machine adding machine, shredder, and laminator.
8. Compose routine letters and replies based on general instructions.
9. Schedule meetings, arrange appointments as requested.
10. Stay updated on all Extension Policy and Procedures and other resources.
11. Attend administrative training, seminars, and conferences as needed to perform the job.
12. Organize and manage the Extension office as requested.
13. Assume other duties as assigned.
Minimum / Required Qualifications (include education, experience, skills & abilities, licenses & certifications) :
Preferred / Desired Qualifications :
Full Time
$45k-56k (estimate)
04/24/2024
04/29/2024