Executive Assistant
Requisition ID
req28310
Working Title
Office of the Vice President for Research Executive Assistant
Position Grade
13
Position Summary
The Office of the Vice President for Research(OVPR) is seeking a highly motivated, detail-oriented, results-driven, proactiveand resourceful individual to join our team as an Executive Assistant. The mission of the Office of the Vice President forResearch (OVPR) is to advance innovation and discovery. The core of thismission is the research, scholarship, and creative works of UNM faculty. TheOVPR seeks to facilitate these activities, resulting in new knowledge andapplications of value to academic communities and the public.
The selected individual will:

• Serve as primary point of initial contact on matters directed to the office for the Vice President for Research (VPR). Will work with other members of the OVPR Admin team to support the Associate Vice President for Research (AVPR) and other members of leadership in the OVPR
• Independently manage, oversee, and prioritize the activities of the OVPR executive team by determining appropriate course of action, referral, and/or response. Maintains confidentiality of information received.
• Serve as principal point of contact for executive scheduling, including scheduling all executive meetings involving the VPR; review, organize and maintain information/documents related to executive meetings, planning, and travel.
• Working with team members of the OVPR Admin, Communication, and Finance Team, will provide support for key OVPR events, including assisting with planning and execution of recognition events, the Research Administrator Symposium, Research & Discovery week, workshops, and other convening events, and hosting special visitors to campus.
• Provide administrative support for OVPR initiatives and meetings, including scheduling, note-taking, and process management.
• Maintain primary responsibility for monitoring and appropriately addressing email correspondence coming into the departmental email address.
• May supervise administrative staff members and student employees. This will include hiring, performance evaluation, goal setting, coaching, training, work allocation and problem resolution.
• Serve as a P-Card holder for the OVPR.

The ideal candidate will possess outstandingcommunication skills (both written and verbal), have demonstratedproblem-solving ability, display strong organizational and prioritizationskills, and will work closely with other members of the OVPR team toprofessionally represent the OVPR to internal and external constituencies.
A complete application will consist of the following:

1. Resume
2. Cover Letter detailing how the candidate meets the preferred qualifications
3. Three Supervisory References

Incomplete applications will NOT be evaluated or considered.
See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications
High school diploma or GED;at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Bachelor's degree
• Aminimum of 1 year of supervisory experience
• Demonstrated experienceproviding support for executive leadership - preferably providing supportfor multiple leaders in a cross-functional team environment
• Advanced level experience withMicrosoft Office Suite, specifically, MS Outlook, Word, Excel, andPowerPoint
• Strongproject or event planning, administrative and organizational skills anddemonstrated problem solving ability
• Experience with or the abilityto quickly learn university financial systems and procurement practices,including P-Cards, purchasing, special exceptions, Chrome River, timesheets, and travel reimbursement processes
• Experience working in anenvironment that requires adaptability, independent management ofcompeting demands and adjustments to frequent change while stayingprofessional and positive
• Ability to multi-task and meettime sensitive deadlines and to use excellent discretion when working withconfidential information
• Ability to review existingprocesses and identify gaps, provide recommendations, build a strategy to resolveissues, and then implement solutions
• Excellentverbal and written communication skills
• Demonstrated engagement andsupport of diverse individuals as well as diversity, equity, inclusion,and access initiatives

Additional Requirements
Campus
Main - Albuquerque, NM
Department
VP Research Econ Devp General Admin (798H0)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Exempt
Pay
Monthly: $3,955.47 - $5,555.33, commensurate with experience
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
2/19/2024
Eligible for Remote Work
No
Eligible for Remote Work Statement
Depending on the needs of the department, this position has the potential for a hybrid schedule to be determined, within the state of New Mexico. Options may be discussed after completion of a successful probationary period.
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted.If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
A complete application will consist of the following:
Resume
Cover Letter detailing how the candidate meets preferred qualifications
Three Supervisory References
Incomplete applications will not be considered.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.