Brief Summary of Job Description

The Office Associate for Techer Education is a shared position between Teacher Education; Educational Administration; and Kinesiology and Sport Science.

Incumbents are responsible for managing the day to day operations of the department’s including support of faculty and students.

Job Duties · Graduate Assistant Support (new hire paperwork, key requests, and office supply needs)· Support Teacher Education and Educational Administration Departments· Provide administrative and secretarial support to the department chair and faculty.

• Greet and direct visitors, students and parents of students answering or referring inquiries.· Strong organizational skills, self-starter, attention to detail, dependable, and able to work independently.
• Maintain a professional office atmosphere including the confidentiality of all department chairs and professor / student communications.
• Keep biweekly payroll and all related activities.· Organize work by reading and routing correspondence : collecting information;

initiating communications.· Maintain department schedule and calendars for department personnel.· Arrange meetings, conferences, teleconferences, and travel.

• Operate phone and electronic mail systems and coordinate the flow of information and inquires both internally and with other organizations.
• Responsible for maintaining department records, files, and updating computer files.· Prepare reports or create and maintain letters, memos, department brochures and other documents as directed.
• Maintain department office supplies inventory and all ordering of supplies.· Oversee budget, prepare requisitions for payments, make travel arrangements, and prepare necessary documentation.
• Manage other office requests for information including but not limited to book requests, class rosters, and semester course schedules.
• Attend all department meetings, take minutes, and distribute approved minutes via email to department faculty and dean.
• Operate office equipment such as copiers, phone systems and use of computers for spreadsheet, word processing, database management and other applications (e.

g. Adobe Acrobat Pro, Qualtrics, EvaluationKit)· Learn to operate new office technologies as they are developed and implemented.

Requires excellent administrative skills, writing skills, data entry and assessment, supply management, scheduling, Microsoft Office skills, professionalism, confidentiality, organization, travel logistics.

Must be able to work effectively with people of diverse backgrounds. Requires the ability to manage multiple tasks. Preferred Qualifications Associates degree, experience working in a college or university setting and familiarity with budget management, Microsoft systems, Adobe Acrobat, SAP, MyBlue, Qualtrics, and experience working with background check software.

Physical Demands Schedule M-F 8am-5pm, 40 hours Desired Start Date 05 / 27 / 2024 Is this position temporary? No Position End Date (if temporary) Special Instructions to Applicant Special Conditions for Eligibility Posting Detail Information Posting Number S20240043P Close Date Open Until Filled Yes Application Review Date : Initial application review will begin on this date.

Applications received prior to this date will be considered. Applications received after the review date may be considered. 05 / 13 / 2024

Last updated : 2024-05-01