The Office of the Associate Dean for CLA Undergraduate Education (UGE) seeks a positive, dependable office professional to serve as the first point of contact for faculty, staff, and students who contact our office by phone or email. This administrative position will reports to the UGE Senior Administrator and will work across the advising and student services units in the college as well as UGE Administration to ensure coordinated high-quality service to students and staff. Responsibilities will include strategic administrative coordination for CLA's day-to-day operations and long-term goals, as well as provide project coordination; day-to-day communications; oversee, plan, and organize special events; and develop and design operational best practices. The ideal candidate will have proven skills interacting and communicating effectively across cultures, will be diplomatic and clear, and have strong interpersonal skills and maturity. This role will have limited remote options.

Duties and Responsibilities:

Operations for Office of UGE Associate Dean 15%

• Maintain a professional and efficient office space in 115 Johnston Hall; including phone and e-mail inquiries (clauge@umn.edu), ordering supplies, day-to-day facility work orders, and key inventory.
• Provide support for deliveries, appointments, interviews, and events.
• Manage mail and packages.

UGE Administrative Projects 20%

• Manage recurring administrative tasks, including Dean's List, Intercultural Development Inventory, etc.
• Order and distribute name tags, business cards, and door signs for new UGE staff.
• Create and distribute Welcome Bags to new employees.
• Provide technology support for hybrid and in-person meetings, and support UGE Operations Coordinator in fulfilling technology needs across the unit.
• Complete purchases for Associate Dean and Administrative 115 Team.
• Schedule meetings as necessary for UGE leadership team members.
• Assist with the planning and implementation of CLA Undergraduate Commencement, College Day, and other UGE-wide, CLA-wide, or University events.

Strategic Program Coordination for the Assistant Dean of Student Services - 25%

• Create and edit correspondence, presentations, and other forms of communication to students, staff, and other stakeholders.
• Develop agendas, research, and prepare materials for Assistant Dean leadership meetings and retreats.
• Responsible for gathering and analyzing data, creating reports, and assisting with assessment for operations and decision-making.
• Gather information at meetings/events for future action items, anticipate the needs of the
• Assistant Dean based on upcoming meetings/events (be aware of relationship between meetings & topics), to prepare pertinent materials and agendas for meetings.

Project Management and Unit Coordination - 35%

• Provide administrative operations and coordination to other team members who report to the Assistant Dean of Student Services.
• Provide strategic administrative coordination for the Assistant Dean's team's projects, commitments, and calendar, by arranging meetings and prioritizing schedule appropriately.
• Problem-solve by developing and implementing new administrative initiatives, processes, and workflows to align with University procedures and achieve unit priorities.
• Assess effectiveness of current systems and procedures, and make recommendations for enhancements.
• Develop and design operational best practices, and create systems for their implementation

Other Responsibilities, Professional Development, and Service (5%)

• Demonstrate a commitment to ongoing social justice and racial equity work that identifies, challenges, and removes barriers to access at the individual, community, and system level
• Engage in professional development to maintain knowledge of trends and best practices
• Participate in CLA Undergraduate Education, College and University-wide committees, workgroups, and meetings as requested
• Other duties as assigned

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
• Demonstrated experience working effectively with individuals from diverse identities, cultures and communities.
• Demonstrated organizational skills and a high level of attentiveness to detail and accuracy.
• Demonstrated computer skills and experience in word processing, spreadsheets, email and calendaring applications.

Preferred Qualifications:

• Experience working in an academic setting with several constituencies (e.g., faculty, staff and students, external contacts).
• Experience with student services, office management, or program administration in a higher education setting.
• Demonstrated evidence of strong problem-solving skills.
• Excellent interpersonal skills, including a positive attitude and ability to work as a team player.

About the College of Liberal Arts

Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. Thatfoundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off

Continuous learning opportunities through professional training and degree-seeking programs supported by theRegents Scholarship

Low-cost medical, dental, and pharmacy plans

Healthcare and dependent care flexible spending accounts

University HSA contributions

Disability and employer-paid life insurance

Employee wellbeing program

Excellent retirement plans with employer contribution

Public Service Loan Forgiveness (PSLF)opportunity

Financial counseling services

Employee Assistance Program with eight sessions of counseling at no cost

Please visit theOffice of Human Resources website for more information regarding benefits

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume, cover letter is preferred.

The application view process will begin on March 12th, 2024.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.