The University of Southern Maine invites applicants for a Project Specialist position that will provide direct project coordination and support for a variety of initiatives in the Office of the Provost and the Academic Affairs Division.

The Office of the Provost is responsible for administering the University’s academic program, including both instruction and research, and for the strategic planning and budgeting, coordination, monitoring, and development of all academic activities at the University.

As the Project Specialist, this position is responsible for the day-to-day operations of the Provost office while overseeing Academic Affairs or University projects as assigned by the Provost. The Project Specialist serves as the Human Resources Liaison to the Academic Affairs departments that report directly to the Provost, assisting in completing the operational items related to employment actions for employees in this division.

Serving as the central point of contact for communication with key internal and external stakeholders, the Project Specialist coordinates team meetings, special projects, and initiatives, assists in executive level presentations. In addition, the Project Specialist provides back up and oversight to the Executive Assistant and Scheduler for management of the Provost’s calendar. This involves prioritizing access to the Provost ensuring that appropriate time is allocated for rcurring meetings, key priorities, strategies, and maximum productivity, and manages internal and external requests to the Provost and uses discretion to determine nature of meeting requests which need the provost’s direct attention or transfer to others as appropriate.

This is a full-time position with an annual salary up to $55,000 commensurate with experience.

For a full job description to learn more about the essential duties and responsibilities click here

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine’s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

With the recent completion of the McGoldrick Center for Career and Student Success, and the upcoming Center for the Arts, it’s an exciting time to be a part of USM’s campus transformation and a community that truly believes in its service promise to be Student Focused Every Day.

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine’s DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

The University of Maine System provides a highly competitive benefits package that includes holidays, vacation, and sick time; health, dental and vision insurance; life insurance; short- and long-term disability insurance; a tuition waiver program for employees and eligible dependents; a 403(b) retirement plan; and more. Click on our Benefits Information Summary to learn more.

• Bachelor’s degree and 3 years of related experience.
• Experience with project coordination in an academic or equally complex setting.
• Computer proficiency - intermediate to advanced (ex. MS Office, HRIS, G-Suite, web) skills in office technology, software programs, and presentation development.
• Ability to work well with many people at all levels.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks, has the ability to prioritize and maintain high quality work product with a keen attention to detail.
• Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.

You will create an applicant profile and complete an application and upload a cover letter and resume/curriculum vitae. Finalist candidates will be asked to provide a list of the names and contact information for references.

We will examine candidate packages on an ongoing basis as they are submitted.

All required materials must be submitted by December 10, 2023.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5748 Boudreau Hall, Room 101, Orono, ME 04469-5754, 207-581-1226, TTY 711 (Maine Relay System).