Department:
SOM Wichita Psychiatry and Behavioral Sciences
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Psychiatry & Behavioral Sciences Staff
Position Title:
Fellowship Program Coordinator
Job Family Group:
Professional Staff
Job Description Summary:
The Fellowship Program Coordinator works under the direction of the Faculty Program Director to administer the Child and Adolescent Psychiatry Fellowship Training Program. The coordinator assures that the training program is properly organized, well-coordinated, monitored and in compliance with requirements set by KUMC's GME office and by accrediting agencies such as the ACGME. The coordinator provides administrative support to the Program Director that may include utilizing web-based database and administrative systems, coordinating new fellow recruitment, scheduling meetings, organizing day-to-day activities, planning resident events, recording information for reporting and tracking and troubleshooting problems. The coordinator serves as liaison between potential residents, current residents, faculty physicians, other departments, administration and outside institutions on behalf of the residency program.
This position is part-time at 20 hours per week.
This position will pay between $26.00 - $28.00 an hour, commiserate with experience.
A cover letter and resume are required to be considered for this position.
Job Description:
Required Qualifications:
Bachelor's degree
Two to three years of experience in a related field
Excellent oral, written and electronic communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Proficiency in web-based database and administrative systems
Preferred Qualifications:
One or more years in an educational and / or medical office setting
Masters' degree
Understanding of Accreditation Council for Graduate Medical Education (ACGME) and Wichita Center for Graduate Medical Education (WCGME)
Training or experience in mental health field
Eligible for achieving Training Administrators of Graduate Medical Education certification (C-TAGME)
Experience with event planning
Demonstrated ability to coordinate projects that require a high degree of organization, detail and accuracy
Exceptional customer service skills
Demonstrated ability to establish and maintain effective working relationships with a diverse population
Ability to be self-directed, manage, organize, set and accomplish project goals
Commitment and ability to work collaboratively in a team setting
Job Duties Outlined:
Program Coordination
Coordinate and distribute all schedules generated by the program, including resident fellows clinical rotations, call schedules, vacation and leave schedules, and conference schedules
Assist with physical or virtual room setup for didactics
Track ongoing activities of the program office and maintain records of resident fellow training, certification, conference attendance, and resident evaluations and review
Continually assess and evaluate the application of technology to improve efficiency of processes
Administer the distribution, collection and tabulation of evaluations to resident fellows and faculty in accordance with the Clinical Competency Committee
Conduct general program orientation for new resident fellows at beginning of each academic year, including working with hospital to grant hospital privileges
Complete documentation needed for resident fellows graduating from the program
Collaborate with the Department Director of Finance and Administration to monitor budget and cost information for items related to the fellowship program to the Program Director
Coordinate the graduation ceremony, retreat, and other team building activities, abiding by institutional policies and budgets set for such events.
Maintain effective working relationships with other coordinators at KU and Via Christi, Wichita Center for Graduate Medical Education (WCGME), and Graduate Medical Education at Via Christi
Participate in required residency meetings offered by any of the above
Attend one annual training conference as funding permits
Represent the program effectively and professionally as the front line representative of the program to resident fellow applicants who attended medical school both in the US and internationally
Serve as liaison between the program director and resident fellows, program director and chief residents, residents and faculty, program director and institutional graduate medical education personnel
Data Collection and Reporting
Utilize database software to track detailed records of resident fellow training for current and former resident fellows to be references for employment certification requests
Program Accreditation
Prepare documents and reports for reviews by the ACGME, continually maintaining up to date information in the database software
Stay up to date on all regulatory standards and ACGME requirements for the program
Coordinate necessary committee meetings as directed by the ACGME and program director
Resident Recruitment Coordination
Screen applicants in the Electronic Residency Application service (ERAS) according to preset guidelines to advise to the Program Director which candidates are qualified for on-site interviews
Manage communication and interview schedule with applicants selected to interview, and schedule their itinerary, including travel, faculty interviews, resident hosts, tours, and any other activities
Submit match list under direction from the Program Director
Maintain appropriate information on department website to enhance the recruitment of quality residents and provide materials needed for applicants
Other department support
Provide administrative assistance to Program Director as directed, including drafting reports and program correspondences
Coordinate with other department and school education staff in activities involving the medical students, psychiatry residents, and resident fellows as needed
Participate in rotation of in person and phone coverage for the Education and Administrative office in the department
This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Documents:
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Part time
Rate Type:
Hourly
Pay Range:
$23.76 - $35.64
Minimum
$23.76
Midpoint
$29.70
Maximum
$35.64
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Fellowship-Program-Coordinator_JR004126 or go to https://careers.kumc.edu/ and search for position number JR004126.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
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