Department:
SOM KC Family Medicine
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Family Medicine
Position Title:
Administrative Assistant- Family Medicine Research Division
Job Family Group:
Professional Staff
Job Description Summary:
Assistant to an administrator (director or above), including scheduling and sending correspondence on behalf of the administrator and/or department. Prepares project and grant budgets for use in planning, policy making and program evaluation. Compiles information, prepares reports and is involved in implementing departmental policies.
Job Description:
Required Qualifications:
Education : High School Diploma. Bachelor's Degree preferred; experience may replace degree based on years of experience.
Skills : Time management, multi-tasking to coordinate priorities among seven division faculty; strong interpersonal skills with excellent written and verbal communication skills; someone who takes pride in multitasking and making deadlines; self-starter and problem-solver; expert in Microsoft software especially Outlook
Job Duties Outlined:
Prepare letters, faxes, emails; schedule online (i.e., Teams; Zoom) meetings, manage conference room use and scheduling; ensure smooth day to day operations (computer, phone and other equipment ordering, servicing & inventory order supplies); make travel arrangements and handle expense reporting for travel; distribute mail; make credit card purchases for supplies, conferences, registration and allowable costs for memberships. Answer main phone and greet and direct office guests, assisting with parking and other guest logistics.
As requested, scheduling project and management-related appointments for the division faculty.
Schedule division meetings and take minutes; assist with sending reminders to faculty/staff who have assignments identified during meetings.
Assist with project-related tasks like recruitment expenses and ordering gift cards; develop standard operating procedures and guidelines that will encourage project teams to be self-sufficient and efficient; process contract service and other project related fees.
Support grant application processes that include collect, format and prepare biosketches; develop a library of support letters; draft and obtain letters of support for collaborative institutions and consultants under the direction of the submitting principal investigator.
Required Documents:
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Pay Range:
$22.00 - $33.00
Minimum
$22.00
Midpoint
$27.50
Maximum
$33.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Administrative-Assistant--Family-Medicine-Research-Division_JR004965 or go to https://careers.kumc.edu/ and search for position number JR004965.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
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