Department:
IT Telecommunications & Networking Administration EITA
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Telecommunications and Networking Administration
Position Title:
Accounting Specialist
Job Family Group:
Professional Staff
Job Description Summary:
Accounting position that focuses on purchasing, receiving, accounts payable and expense reconciliation. Ability to work independently in a dynamic environment with experience working with multiple external vendors. Responsible for reconciling all EITA revenue and expense accounts. including (a) inventory; (b) procurement; and (c) implementation of a telecommunications web-based inventory system.
COMPREHENSIVE BENEFITS PACKAGE:
Health coverage on day one, dental, vision, employer paid life, LTD, flexible benefits plan, miscellaneous voluntary plans available, paid vacation and sick (accruing upon hire), paid holidays, paid discretionary day, paid bereavement leave, paid jury duty leave, military leave, paid parental leave, retirement plan.
ANTICIPATED HIRING SALARY RANGE: $28.50 - $29.81 PER HR
Job Description:
Job Duties
Purchasing for Enterprise IT Architecture and backup requisitioner for other IT Departments when needed. Responsible for obtaining quotes of all materials needed to perform the work of the EITA department. All quotes should accurately reflect the items being ordered. Creates billing transactions in PCR for those expense transactions that are billed back to departments or other entities. Handles BPC purchases when needed.
Reviews invoices for accuracy prior to payment. Handles disputes with vendors (or work with the ITSA) to resolve disputes. Process payments according to KUMC policies and procedures. Reviews the Workday Active Obligations Reports and performs monthly reconciliation of all accounts. Audits Purchase Orders, Interfund Vouchers and ISD's as needed to ensure proper reconciliation and coding and that proper procedures are followed to confirm timely payments to vendors whether outside or another state agency.
Using Workday financial reports to update internal EITA financial spreadsheets for all EITA cost centers for the Director of EITA. Prepares other financial reports as requested. Regularly audits EITA accounts for accuracy in accounting. Ensures proper coding of EITA transactions in the Recurring Cost DB (essential to annual rates and SLAs).
Work with the technician supervisor to ensure all materials are available for routine work orders as well as large projects. Upon request, identifies all current materials cost related to projects. Information obtained will be used to ensure that the appropriate amounts are being billed back to the service order/project.
Establish process control protocols to ensure integrity of EITA inventories. Identifies opportunities for service improvements, cost reductions & product standardization.
Inventory is located in the main storeroom in Wahl Annex as well as in other areas around campus. Maintain information of items/quantities/locations.
Receive and stock all orders and ensure that items received are those quoted and reflected on the purchase order. Ensure the Sr. IT Support Administrator (ITSA) is aware of received items. Copies of all packing slips should be routed to the ITSA. Make certain corrective action is implemented when issues occur, or materials received do not match those requested.
When needed assists the ITSA to submit work requests for Facilities Operations required to complete our work orders. Orders will be entered at the FO online ordering system and copies of all work orders should be submitted to the ITSA.
Required Qualifications
Bachelor's degree and three years' experience in administrative and financial management. Experience may substitute for degree on a year for year basis
Experience performing highly complex computational formulas and analyze data sets
Detailed oriented with excellent oral and written communication as evidenced by the application materials and interview process.
Experience in Microsoft Excel and Access
Prior experience to include one or more years' experience ordering supplies and equipment from multiple vendors
Skills
Interpersonal, prioritization abilities, organizational skills, and the ability to work well under stress within defined timelines
Working in a fast-paced dynamic environment
Self-starter/motivated with ambition
Preferred Qualifications
Progressive experience in telecommunications management, finance and budget responsibility, and automated systems
Experience with a large company overseeing their inventory and materials management systems and processes
Prior experience in materials management and working with large inventories and JIT inventory systems
Required Documents
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Pay Range:
$22.66 - $32.85
Minimum
$22.66
Midpoint
$27.75
Maximum
$32.85
Notice to Employees from the U.S. Equal Employment Opportunity Commission Kansas City Area Office
Federal law and The University of Kansas Medical Center policy prohibits discrimination against any employee or applicant for employment because of the individual's age (40 and over) with respect to hiring, promotion, discipline, firing, compensation, or other terms, conditions or privileges or employment. The University of Kansas Medical Center supports and shall comply with such federal law in all respects and shall not take any action against employees because they have exercised their rights under the law. Specifically, The University of Kansas Medical Center shall not make hiring decisions based upon an applicant's or an employee's age. Any candidate for employment or employee who believes they have been discriminated against may report the issue to The University of Kansas Medical Center's Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission PKWY, Fairway, KS, 66205, 913-588-8011, 711 TTY. Applicants and employees also may report potential unlawful discrimination or harassment to the Equal Employment Opportunity Commission, 400 State Ave., Suite 905, Kansas City, Kansas 66101. The University of Kansas Medical Center will take prompt and appropriate remedial action to effectively address any violations of its non-discrimination policy. To review the paper version of the notice please copy and paste this link into a browser http://www.kumc.edu/documents/hr/Notice to Employees.pdf
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Accounting-Specialist_JR005348 or go to https://careers.kumc.edu/ and search for position number JR005348.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
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