Program Coordinator - College of Architecture, Design, and the Arts

Hiring Department: Architecture & Art Dean's Office

Location: Chicago, IL USA

Requisition ID: 1023952

Salary: Up to $55,000

Posting Close Date: March 18, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

This position supports the College's operational needs in numerous functional areas by providing administrative and project support. The coordinator's primary responsibilities are to manage the scholarship administration process and college/department special events and meetings. The coordinator will liaise with the Office of the Vice Chancellor for Advancement and work closely with college stakeholders to promote university-wide and college engagement programs and identify opportunities for special engagement within the college (such as reunion years, anniversaries, and other special occasions and points of interest).
Duties & Responsibilities:

• Scholarships - Manage the college’s scholarship award process. Gather college & department-level scholarship information, solicit nominations, staff the scholarship selection committee, notify awardees, and work closely with OVCA Stewardship and Donor Relations team, awardees and donors on stewardship efforts as appropriate. Collaborate with college business office, advancement, and other staff to provide information on the process, including fund balances and award details.

• Meetings and Events – Coordinate the preparation of local college meetings and special events, including pre-planning, on-site event management, and post-event follow-up with attendees and vendors. Produce support materials for college advisory board meetings; record and organize board minutes; support engagement of board members and execution of board initiatives. Serve as primary contact to OVCA for timely information on upcoming events and activities. Provide input for events related to invitation lists.

• Engagement Initiatives – Plan and manage local college and departmental activities with external and/or internal constituencies, for activities such as tours, classroom speaking engagements, lectures, and other special initiatives.

• Coordination - Collaborate with staff in the college and OVCA to help create an efficient and seamless partnership to advance the mission of UIC, the college and OVCA. Participate in engagement activities organized through the OVCA. Serve as primary liaison between the college/unit and UIC OVCA. Disseminate OVCA reporting on alumni and donor engagement and stewardship progress and impact to college leadership. Serve as point of contact to OVCA for giving days and other special efforts where coordination, communications and information from colleges is vital to success of the program.

• Corporate/Community Partners – Collaborate with senior director of development, OVCA Corporate & Foundation Relations and Stewardship & Donor Relations teams, and college faculty/staff to ensure communication, management and stewardship activities are executed with corporate and/or community partners, as appropriate.

• Communications – Work with college communications staff, Office of the Vice Chancellor for Strategic Marketing and Communications staff, and OVCA communications team to help support and/or utilize web and e-communications software to execute communications in support of college priorities, including newsletters and event invitations.

• Best Practices - Coordinate with other units to maintain best practices in all areas of support. Support the maintenance of accurate alumni and donor information in the database. Build professional and cordial relationships with internal and external stakeholders for the purposes of furthering the advancement efforts of the college.

• Perform other related duties & participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor’s degree.
• Minimum of three years of professional experience.
• Demonstrated success in project management.

• Cover letter and references required.
• Experience working with diverse constituencies.
• Demonstrated interpersonal skills to develop and maintain effective professional work relationships.
• Excellent verbal and written communication skills.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation