Grants and Contracts Associate

Hiring Department: Physical Therapy

Location: Chicago, IL USA

Requisition ID: 1019155

Pay Range 70,000 90,000

Posting Close Date: 2/6/2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The Grants and Contracts Associate initiates, coordinates, and organizes the research operations for the Department of Physical Therapy. This role includes all aspects of research administration and operations including proposal, grant, contract and subcontract development, pre-award submission and post-award grants management.

Duties & Responsibilities

• Review grant and contract solicitations to complete appropriate internal and external documentation for research application submissions.
• Assist PIs with budget development for grant and contract submissions. Create, process and route appropriate proposal budget and related materials through the University systems.
• Complete administrative sections of grant and contract applications and review final applications to verify accuracy prior to submission.
• Track and report all effort associated with sponsored research awards.
• Manages research staff HR and research Space.
• Manage requests for no-cost extensions, progress reports, prior approval, and grant closeouts.
• Coordinate and complete documentation for Just-In-Time submissions.
• Coordinate and complete subcontracts.
• Review Notice of Award (NOA), account assignment forms, and budget to verify accuracy and revised budgets to match the awarded amount.
• Review and/or initiate all purchasing and travel for all sponsored projects and maintain compliant records of all purchases/grant expenditures.
• Verify and adjust expenditures for financial reports to be submitted to external funding agencies in accordance with the terms and conditions of the awards.
• Generate monthly reports for PIs and ensure budgeted personnel and monthly expenditures are appropriately charged to each project.
• Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

Preferred Qualifications
A minimum of three years’ experience in research setting with at least two years of those years performing financial reporting, grants and contracts administration, or research management.
Knowledge of the policies and procedures of research administration and financial management.
Knowledge of computers, word processing, spreadsheets, and database management.
Certified Research Administrator certification. (CRA)

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation