Business/Administrative Associate

Hiring Department: Accounting

Location: Rockford, IL USA

Requisition ID: 1020374

Posting Close Date: 8/7/23

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary
Responsible for managing all aspects of contracts, including preparing, revising, examining, and analyzing contract documents. Participates in contract negotiations as requested. Acts as a liaison between the College of Medicine Rockford, external business partners, and the university contracts office to ensure timely processing of contract agreements. Provides interpretation of contract terms to departments regarding terms and conditions outlined in various contract agreements.
Duties & Responsibilities

• Review and submit contract documents through the applicable university systems. Responsible for timely and accurate submission of all Rockford campus contract requests.

• Advise university departments on university contract requirements and provide recommendations including data and language to clarify contractual agreements.

• Participate in cooperative efforts involving contract negotiations both internally and with external business partners.

• Interpret contract policies and regulations and maintain current knowledge of university and State contract requirements.

• Act as a liaison with university campus contracting and legal offices to ensure timely processing of contract submissions. Maintain effective and timely communication will all parties involved in the contracting process including regular updates at all stages of processing.

• Maintain detailed records of all Rockford campus contracts. Monitor status of all active contracts and identify those needing renewal or termination at the end of the current contract period.

• Answer any ongoing questions about contract contents and terms of agreements.

• Other duties as assigned.

Qualifications:

Minimum Qualifications

Please upload college transcripts and a list of references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to rockfordhr@uic.edu by the position close date.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

Preferred Qualifications

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation