Development Program Assistant, UIS Performing Arts Services

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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 2/5/2024

Minimum Starting Salary: $22.00 per hour / 7.5 hour work day

Summary:
Reporting to the Director of Development, the Development Program Assistant will be a vital contributor, providing administrative support, managing clerical tasks, overseeing data entry, and actively engaging with donors. This role is instrumental in representing the organization at events and fostering relationships to contribute to the growth of our FRIENDS of UIS Performing Arts Center program.
Duties & Responsibilities:

• Provide support to the Director of Development serving as a staff advisor to event attendants and volunteers, coordinating details of mass communication efforts and performing professional support tasks in daily operations

• Assists director, based on judgment and expert knowledge of the FRIENDS program operations, in executing events and special opportunities for donors

• Coordinates the logistics and activities for the FREINDS membership program, actively engaging with donors, fostering relationships and contributing to the growth of our annual giving program

• Works directly with performing arts services staff to provide program knowledge and expertise of procedures and developments related to the field of managing a performing arts center annual fund; pursues professional development activities to expand knowledge and maintain currency

• Learns about and assesses the needs of members who are enrolled in the FRIENDS of UIS Performing Arts Center program

• Develops materials and techniques for educating patrons and FRIENDS members in such areas as the relationship of the FRIENDS program to the UIS Performing Arts Center’s overall operational goals

• Compiles and analyzes data and information, evaluates, and summarizes findings

• Represents and coordinates working relationships of the unit on various committees, teams or peers related to the FRIENDS or other development program; acts as a liaison to campus, agency and community groups

• Other duties as assigned

Minimum Qualifications:
Bachelor’s degree.

Knowledge, Skills & Abilities:
Strong proficiency in data entry and record-keeping
Excellent organizational and multitasking abilities
Exceptional interpersonal and communication skills
Proficient in Microsoft Office Suite and data management software
Ability to represent the organization professionally at events
Microsoft Word, Excel, and PowerPoint

Travel Requirements:
5% Occasional local visits with prospects and donors

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.