Description

University of Hawai‘i, Kapi‘olani Community College, Culinary Arts is seeking applications for the Administrative Support Specialist – Operations (Casual Hire). Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:

Important note: Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Working Title: Administrative Support Specialist – Operations (Casual Hire)
Position Number: Casual Hire
Hiring Unit: Culinary Arts
Location: Kapi‘olani Community College
Date Posted: March 4, 2024
Closing Date: March 11, 2024
Salary: Range - $28.85 to $29.42 per hour
Schedule: Up to 40 hours per week
Temporary/Permanent: Temporary
Funding: Special

Continuation is dependent on satisfactory performance, program needs, and renewal of funds.

Duties and Responsibilities:

• Responsible for operational oversight of the culinary storeroom, Ka`Ikena AM & PM, 200 Grille, grants, UHF & external events supporting the program (outreach, tours, competitions, etc).
• Included duties are oversight of cash handling, reconciliation operational activities, processing outlet payment documents, verifying transmittals, generating expenditure/ sales reports for instructors, and lead for PCI compliance.
• Liaise with the Business Office to manage encumbrances, mapping storeroom requisitions to various accounts, invoicing, and monitoring collection of accounts receivables.
• Supervise and manage storeroom procurement staff and paid student employees.
• Responsible for reports related to kitchens, storeroom, and equipment R&M.
• In addition, the position is responsible for the management and programing of the Point of Sales (POS) system, training and assisting instructors on technical and operational requirements, and guiding students in the use of the POS system in the academic setting.
• Scheduler for culinary events and serve as the primary contact with auxiliary services for facilities usage.

Minimum Qualifications:

• Possession of a baccalaureate degree in business, culinary arts, food service or hospitality management and 4 years of progressively responsible professional experience with responsibilities for food service industry, business or hospitality industry; or equivalent education/training or experience.
• Considerable working knowledge of principles, practices and techniques in the managing of food service operations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with food service operations.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicted.

Desirable Qualifications:

• Experience as a working chef for a commercial or institutional food service operation, restaurant manager, hotel management supervisor with food and beverage experience,
• Institutional food service manager and those with managerial experience with work experience in a business related to the hospitality industry;
• Purchasing and procurement management experience;
• Knowledge of and experience with inventory management systems;
• Knowledge of basic food safety and sanitation, principles as well as HACCP;

INCOMPLETE APPLICATIONS WILL NOTBE CONSIDERED(Read the "To Apply" section carefully)

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

• Cover letter;
• Resume;
• The names and contact information (telephone number and email addresses) of at least three professional references; and
• Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted
• Diplomas and copies will NOT be accepted

Incomplete applications will NOTbe accepted.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquires: Kapiolani Community College Human Resources Department, kapcchr@hawaii.edu or (808) 734-9573

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities.