Description

Title: Administrative Support (Admin & Fiscal Support Specialist)
Position Number: 0078046
Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Office of the Dean - Shared Services
Location: Manoa Campus, Gilmore Hall
Date Posted: 3/20/2024
Closing Date: 4/10/2024
Band: A
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Salary : salary schedules and placement information

Duties and Responsibilities

• Provides fiscal and administrative support to assigned department chair on all fiscal and administrative issues.
• Offers departmental support services to multiple units to provide coverage; as needed.
• Maintains budget account information in accordance with established requirements to ensure that data is adequate for its intended use and prepared in a timely manner.
• Prepares short- and long-term financial projections relating to contracts and grants and department operating accounts.
• Collects statistical data to prepare various administrative reports relating to program/project operations and administration.
• Responsible for initiation of fiscal and personnel transactions and providing complete supporting documentation to the Administrative Services offices for review and approval.
• Provides administrative support in the review and preparation of grant proposals and modifications.
• Provides work assignments to technical personnel and student help; as needed.
• Other duties as assigned

• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for administrative and fiscal duties; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of departmental administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications

• Strong organizational skills and ability to recommend, develop and implement fiscal organization and management
• Ability to facilitate interdisciplinary teams in developing budget for proposals.

Desirable Qualifications

• Some experience with UH, RCUH and federal budget requirements.
• One year of professional experience with responsibilities in accounting.

To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. Please submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.

Inquiries: Carol Oshiro, tranc@hawaii.edu

EEO/AA, Clery Act, ADA