Description

Title : Academic Support - Program Specialist (PaCoN Coordinator)

Position Number : 0081605T

Hiring Unit : College of Tropical Agriculture and Human Resources (CTAHR), Department of Plant and Environmental Protection Sciences (PEPS)

Location : Manoa Campus

Closing Date : April 28, 2024

Band : B

Minimum Monthly Salary : Salary Schedules and Placement Information

Full Time / Part Time : Full Time

Temporary / Permanent : Temporary

As a pivotal member of the Pacific Continental Network (PaCoN) Program, this position will collaborate closely with the Project Director to oversee and execute strategic initiatives aimed at ensuring the seamless functioning and growth of the research program.

The duties and responsibilities encompass a wide array of high-level tasks aimed at fostering efficiency, inclusivity, and excellence within the program.

Duties and Responsibilities :

• Works under the direction of the PaCoN Project Director (PD) to develop and execute a variety of tasks that facilitate the day-to-day operations of the PaCoN Program in a wide range of matters, ensuring alignment with organizational goals and program objectives.
• Acts as the primary liaison for all inquiries, scheduling, resources, and information related to the PaCoN Program, maintaining clear channels of communication to facilitate effective collaboration and information dissemination.
• Oversees the documentation and reporting processes for program results and procedures, ensuring accuracy and compliance with data system and agency requirements.

Streamlines internal communication through optimized file structures and web platforms.

• Responsible for project logistics to ensure adherence to scope, schedule, and budgetary constraints, optimizing resources for maximum efficiency and effectiveness.
• Develops compelling presentation materials tailored to diverse audiences, effectively communicating key insights and developments relevant to the PaCoN Project's objectives.
• Analyzes and manages budget proposals, expenditure plans, eTravel submissions, and funding requests to ensure fiscal responsibility and sustainability.

Tracks payments from initiation to completion for efficient financial management.

• Manages the development, review, and tracking of subawards, contracts, and procurement activities related to program operations, ensuring compliance and efficiency in all transactions.
• Coordinates the design and maintenance of program websites, social media accounts, and outreach materials, enhancing visibility and engagement within the research community and beyond.
• Serve as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners, to address project needs and foster collaborative relationships.
• Facilitates the recruitment process for graduate and undergraduate students, ensuring a diverse and qualified talent pool to support the objectives of the PaCoN Program.
• Works outside of normal business hours including evenings and weekends as directed.
• Other duties as assigned
• denotes essential functions

Minimum Qualifications :

Education and Professional Work Experience :

Possession of a baccalaureate degree in business, project management or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management;

or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of program management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and familiarity with Microsoft Office, Adobe and Google applications.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications :

Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawai'i Driver's license (Class 3), comparable driver's license, or other means of transportation which meets position needs.

Desirable Qualifications :

• Master's degree in Business or related field
• Experience in academic policies and procedures at the university level.
• Functional knowledge of university policies and procedures.
• Familiarity with the University of Hawaii fiscal systems, including KFS and eTravel applications

To Apply :

Note : If you have not applied for a position before using NeoGov, you will need to create an account. Please submit the following online through NeoGov : 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire).

Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.

Inquiries : Dr. Mohammad Arif; arif@hawaii.edu

EEO / AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity / Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

For more information or inquiries regarding these policies, please refer to the following link : http : / / www.hawaii.edu / offices / eeo / eeo-coordinators /

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986;

reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : https : / / www.

hawaii.edu / titleix / help / campus-security / , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.

As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).

Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.

Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link : https : / / www.

hawaii.edu / offices / eeo / accommodation-request /

CTAHR Diversity, Equity, and Inclusion Statement :

We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR.

We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals.

• We will advance diversity, equity, and inclusion by : (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized;
• 2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development;

and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.

Agency University of Hawaii

Website http : / / workatuh.hawaii.edu

Last updated : 2024-04-23