5 Legal Administrative Specialist Jobs in Athens, GA

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Legal Administrative Specialist

University of Georgia

Athens, GA | Full Time

$62k-82k (estimate)

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Legal Administrative Specialist

$62k-82k (estimate)

Full Time 1 Day Ago

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University of Georgia is Hiring a Legal Administrative Specialist Near Athens, GA

Posting Details

About the College/Unit/Department
Posting Number	S12046P
Working Title	Legal Administrative Specialist
Department	Law School-General
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8AM-5PM Please note that this position requires in-office attendance for the full work week.
Advertised Salary	$45,500 - $47,500
Posting Date	05/03/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	06/03/2024
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Preferred Qualifications
Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary	The Legal Administrative Specialist plays a vital role in administrative operations and support for the Veterans Legal Clinic and other Law School Legal Clinics. This individual contributes to the overall success of the clinic programming and services and support for the students and clients, ensures smooth day-to-day operations, and facilitates the efficient delivery of legal services. This role involves exceptional organizational abilities and strong attention to detail.
Knowledge, Skills, Abilities and/or Competencies	Communication Skills : Effective written and verbal communication skills to interact professionally with attorneys, students, clients, and other stakeholders. Active listening skills are essential. Attention to Detail : Meticulous attention to detail in all aspects of work, including document preparation, case/file management, logistics coordination, and calendaring. Technology Proficiency : Proficiency in using standard office software (e.g., Microsoft Office Suite, including Excel, and/or Google Workspace). Ability to adapt to new technologies and learn new software quickly. Proficiency in or ability to learn and/or adapt to legal case management software. Organizational Skills : Excellent organizational skills with the ability to prioritize tasks, handle multiple deadlines, and work efficiently. Confidentiality : Demonstrated ability to handle confidential and sensitive information with utmost discretion and maintain strict confidentiality. Trauma Responsiveness : Ability to communicate and effectively interact in a trauma-responsive manner with people who have experienced early adversity and trauma, including survivors of sexual violence. Knowledge of Legal Procedures : Preferred, not required - Familiarity with and/or willingness and ability to learn legal terminology, court processes, and document management within a legal setting. Understanding of legal research methods and resources is also desirable, but not required.
Physical Demands	Normal office environment. Type and manage files. Sit at a computer for prolonged periods. Run errands as needed. Lift or move up to 20 pounds.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Legal Assistance

Greeting clients; mailing and preparing correspondence to clients, courts, opposing counsel, and relevant stakeholders; and maintaining non-legal communications with clients as requested by legal staff.
Conducting initial prospective client screenings and/or intakes via phone or email.
Review and indexing of client records (legal, medical, etc.).
Collecting, screening, and compiling daily news/google alerts and creating daily digest for the Clinic Director related to clinic work.
Provide notary services (notary certification may be obtained after starting position).
Assist with records requests and maintaining detailed logs of outgoing and incoming requests/documents; editing letters, memos, and other forms of correspondence and documents for legal filings as requested by legal staff.
File legal documents with courts, administrative agencies, and other relevant entities.
Coordinate with legal staff to monitor and manage case deadlines, court schedules, and other case-related events and deadlines, including organizing case files, maintaining case databases, and tracking case progress.
Coordinate with internal departments, external vendors, and opposing counsel to facilitate case-related activities.
Learn and use a customized legal case management database and Google Workspace and/or Microsoft Suite.
Assist the Director in all aspects of Clinic management.
This position serves as back-up support for other legal clinics as needed.

Percentage of time

Duties/Responsibilities

General Office Management

Provide administrative support: Perform a wide range of administrative tasks, including managing calendars; scheduling appointments, meetings, depositions, and other case-related events; and organizing travel arrangements for attorneys and legal staff.
Coordination of students' schedules at the beginning of each semester; run weekly hours reports for students' time.
Oversee and administer the day to day activities of three different law clinics, including but not limited to management of clinic facilities and equipment, maintenance of trash and recycling, and performing general administrative duties, such as answering phones and relaying detailed messages to legal staff, managing mail/email, photocopying, and maintaining office supplies.
Assist Clinic Directors with updating the website and social media accounts through the content management system as necessary.

Percentage of time

Duties/Responsibilities

Budget and Travel Management

Manage payment of litigation, conference, travel, and other clinic-related expenditures, including clinic-related expense reimbursement for directors, staff, and students in all three clinics.
Coordinate travel arrangements for clinical faculty and staff for clinic-related activities.
Familiarity with University of Georgia budgeting and reimbursement procedures.
Track financial expenses in legal cases.
Assist Director with data collection and tracking of grant or other funded/sponsored projects, reporting of client work, and student hours.

Percentage of time

Duties/Responsibilities	Other Duties Perform other related duties as assigned. Complete special projects in cooperation with clinical directors. This position serves as back-up support for other legal clinics as needed.
Percentage of time	10

Job Summary

JOB TYPE

Full Time

SALARY

$62k-82k (estimate)

POST DATE

05/24/2024

EXPIRATION DATE

06/08/2024

WEBSITE

uga.edu

HEADQUARTERS

ATHENS, GA

SIZE

15,000 - 50,000

FOUNDED

2012

CEO

JERE MOREHEAD

REVENUE

$1B - $3B

INDUSTRY

Colleges & Universities

Related Companies

About University of Georgia

Founded in 1785, the University of Georgia is the nations first state chartered university and the birthplace of American public higher education. The College of Engineering is proud to be a part of UGAs distinguished heritage as well as a dynamic part of the Universitys future. Bulldog Engineers can choose from 15 undergraduate and graduate degree programs in agricultural, biochemical, biological, civil, computer systems, electrical, environmental and mechanical engineering. In addition, the college offers several unique dual degree programs including an engineering/MBA dual degree. The Colle...ge of Engineering is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution thats consistently ranked among the 20 best public universities in the nation. More
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The following is the career advancement route for Legal Administrative Specialist positions, which can be used as a reference in future career path planning. As a Legal Administrative Specialist, it can be promoted into senior positions as a Court Reporter that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Administrative Specialist. You can explore the career advancement for a Legal Administrative Specialist below and select your interested title to get hiring information.