Business Services Professional-33266University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Department of Surgery, Division of Plastic & Reconstructive Surgery

Position : #00785979 Requisition : #33266

Job Summary :

This full -time, University Staff position will be responsible for managing financial, operational, and administrative activities of the Division.

Working under the Division Administrative Director (DAD) and the Division Chief. The Business Services Professional will assist with administrative and operational matters of the Division of Plastic & Reconstruction Surgery.

Activities included day-to-day administrative operations; calendar management, preparing financial and administrative reports;

travel management; human resources; and monitoring and assuring compliance with administrative and regulatory mandates.

Key Responsibilities :

• Provide administrative support to the division director and division chief of Plastic & Reconstructive Surgery exercising confidentiality, tact and diplomacy.
• Manage complex faculty schedules / calendars as needed to include clinical activities and administrative responsibilities.

This includes coordinating meetings, agendas, and minutes; coordinating clinical activities with the clinic and OR staff / calendars, anticipating potential conflicts, and facilitating increased efficiency with effective and consistent calendar management and communications.

• Assist the division chief and medical students with travel by booking airfare, hotel and rental cars when necessary, obtaining department approval for travel, University Approval for international travel, creating itineraries, and completing expense reports per CU policies and procedures.
• Supports the division administrator with administrative duties including organizing meetings, running the calendar, reserving rooms, coordinating schedules, Faculty leave collection and entry etc.
• Organizes the monthly physician on-call schedule for UCHealth and Highlands Ranch locations.
• Assist with recruitment of faculty & staff, including managing interview scheduling, arranging travel, and providing administrative support for the search committee as needed.
• Oversees onboarding process for new faculty and staff including gathering all required documents, coordinating access, reviewing training requirements, and providing resources.

Work Location :

Hybrid this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us

Last updated : 2024-04-30