Location: Santa Cruz
Job ID: 48922
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 02-21-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Department of Molecular, Cell and Developmental Biology (MCD) is comprised of thirty-two faculty members and four lecturers, whose work focuses on questions of how information in DNA is packaged, read, and interpreted in living cells, how those cells are built and regenerated, and how cells work together to comprise a whole organism.
More information can be found at https://mcd.ucsc.edu
JOB SUMMARY
The Graduate Student Advisor manages the MCD graduate program for students pursuing M.S. and Ph.D. degrees and is responsible for coordination of all programmatic activities and support services; has administrative oversight for the Interdisciplinary Program in Biomedical Science and Engineering (PBSE) for students entering graduate programs in MCD Biology, Chemistry, Biomolecular Engineering and Microbiology and Environmental Toxicology); is responsible for the recruitment, appointment, reappointment, merit and promotions for non-ladder academic employees, and provides general administrative support to the department, and leadership in the manager's absence.
APPOINTMENT INFORMATION
Budgeted Salary: $73,850 - $85,900/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation rate for this role and should not offer a salary above the posted rate. The salary shown above is the budgeted range the University reasonably expects to pay.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 004576 (STDT SVC ADVISOR 4)
Travel: Never or Rarely
JOB DUTIES
35% - Student Advising

• Independently advises students and resolves full range of academic issues and other matters. Assesses student needs, goals, problems, and personal adjustments relating to their academic performance, including sensitive and confidential student welfare issues resolution.
• Applying advanced student services concepts, provides the most complex student services to the organization's management, faculty and students.
• Recommends resolution of extremely sensitive, specialist, and/or complex financial aid issues and/or administers department block grants and restricted funds.

20% - Planning and Administration

• Manages all activities and develop/implement procedures to facilitate the day-to-day operation of the graduate program to ensure fulfillment of requirements and long-range plans established by the Graduate Division, Graduate Council, Department Chairs, and Graduate Directors.
• Tracks and reports graduate program accountability measures. Provides data and analysis for annual departmental and divisional academic program planning processes.
• Advises organization's management on available funds for entering students based upon special funding from all sources.

20% - Admissions

• Consults with faculty and department manager to establish goals for program growth and annual target for admitting new students.
• Serves as liaison between the Graduate Division, dean's office, and department faculty and staff regarding admissions and student support.
• Manages student support allocation(s) from internal and external sources.
• Advises department / school / college on outreach strategies, and helps identify targeted institutions to meet organization's goals; coordinates, reviews and advises dean and faculty on transferability and applicability of non-UC courses.

20% - Academic Human Resources

• Responsible for recruitment, appointment, reappointment, merits and promotion for non-ladder academic employees including Teaching Assistant appointments Unit 18 lecturers. Analyzes options and advises faculty regarding academic research appointments.
• Prepares job descriptions, places advertisements, and coordinates searches.

5% - Misc

• Coordinates space and equipment needs for faculty and graduate students.
• Provides advice on alternatives to meet needs, identifies campus resources, facilitates communication among departmental personnel, divisional facilities staff, and campus units.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of advising and counseling techniques.
• Skills in judgment and decision-making, problem solving.
• Ability in problem identification and reasoning.
• Ability to identify measures of system performance and the actions to improve performance.
• Ability to develop original ideas to solve problems.
• Advanced written communication skills.
• Advanced oral communication skills.
• Interpersonal skills sufficient to perform the functions of the position.
• Multicultural competencies; ability to work with diverse populations.
• Ability to understand, develop and present budgetary and financial information.
• Strong organizational and planning skills, including the ability to set priorities and meet deadlines to complete a high volume of work with frequent interruptions.
• Ability to interpret and apply comprehensive administrative and academic policies and procedures.
• Ability to work independently, and make independent decisions with minimal guidance.
• Experience and ability to work with a diverse group of students, faculty, staff and the public reviewing procedures, resolving problems and following through to implement change.

PREFERRED QUALIFICATIONS

• Knowledge of University-specific computer application programs.
• Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Technical and conceptual knowledge of Academic Information System (AIS).
• Ability to work with academic departments and graduate students to support student diversity in the department.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• Ability to safely perform the physical requirements necessary in storing and moving materials. The ability to lift light to moderate objects up to 40 lbs., with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to travel within a defined regional or service area.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=48922&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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