Location: Remote
Job ID: 48759
JOB POSTING
This position works remotely requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.
NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 02-23-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Smarter Balanced Assessment Consortium (SBAC) is a public agency supported by 15 members (13 states, one territory and the Bureau of Indian Education). Through the work of thousands of educators, Smarter Balanced created an online assessment system aligned to the Common Core State Standards (CCSS), as well as tools for educators to improve teaching and learning. Smarter Balanced is housed at the University of California Santa Cruz (UCSC) Silicon Valley Extension.
Our work is guided by the belief that a high-quality assessment system can provide information and tools for teachers and schools to improve instruction and help students succeed - regardless of disability, language, or subgroup. We involve experienced educators, researchers, state and local policymakers, and community groups working together in a transparent and consensus-driven process.
Smarter Balanced staff have a profound commitment to UCSC's Principles of Community including embracing diversity, equity and inclusion.
UCSC Extension provides professional training that reflects the academic rigor of the University of California and the hands-on, roll-up-your-shirtsleeves practicality of Silicon Valley culture. Developed with guidance from key industry leaders and academic experts, our certificate programs match the economic demand of your industry, from engineering to business, education to bioscience. The University of California reviews and approves UCSC Extension courses and programs for academic content, merit and instructor qualifications. Many of our courses may be applied toward degree programs, or may be eligible for professional certificates and licenses.
More information can be found here: https://smarterbalanced.org
JOB SUMMARY
Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of the HR unit within Smarter Balanced. Reporting to the Director of Human Capital Strategy, this position performs short- and long-term planning and analysis for the organization with a focus on Human Resources, Employee Engagement, Retention, Onboarding and Recruiting. This position also supports projects and initiatives related to Diversity, Equity, Inclusion and Accessibility efforts as set forth by Smarter Balanced and in alignment with University policy and guidelines. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
APPOINTMENT INFORMATION
Budgeted Salary: $68,400 to $94,645 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: Remote
Union Representation: Non-Represented
Job Code Classification: 007596 (HR GENERALIST 3)
Travel: Up to 25% of the time
JOB DUTIES
40% -

• Plans and administers a range of administrative operations in support of Human Resources for Smarter Balanced including creating and developing communication materials in support of policy and programs that support a healthy workforce. Supports agenda development, planning of in-person events and employee programs.
• Creates and reviews information and communications to management and staff. Works to engage staff and develops and supports communication channels, meetings, recognition programs in support of retention and DEIA (Diversity, Equity, Inclusion and Accessibility) programs. May serve as the liaison between external vendors and partners in support of HR and DEIA program.

30% -

• Develops, maintains and monitors internal and external facing communications for recruiting (LinkedIn, Job boards, internal and external website). Develop onboarding, mentoring, and engagement program and materials. Develops, coordinates and continually assess onboarding, mentoring and professional development programming.
• Drafts, designs and develops newsletters, informational media and correspondence to and for organizational internal and external constituents.
• Monitors, tracks and provides support for professional development needs. Seeks professional development opportunities for leadership, management and staff. Prepares proposals, gathers information, helps develops a budget for professional development opportunities and programming.
• Supports recruitment efforts by helping to coordinate projects, calendars, agendas and create a recruitment plan.

30% -

• Coordinates and participates in a variety of human resources activities including employment, training, compliance, and ensuring the completion of forms and documents related to HR unit. Gathers, analyzes, prepares and summarizes financial and HR reports. Provides support for organizational projects related to recruitment, retention and employee engagement. Prepares reports, presentation documents and materials related to all HR programs and initiatives.
• Provides support to organizational initiatives including working with colleagues, developing materials, helping to establish and provide written guidelines for organizational processes and best practices. Assists in the creation of, and utilizes and maintains systems, documents, and materials in support of initiatives.
• Serves on committees, representing department/unit. Meets with managers and staff to assess needs and develop working solutions.
• Conducts surveys, gathers information and analyzes trends and works with internal and external constituents in support of workforce development, employee retention and diversity, equity, inclusion and accessibility and in support of a positive work culture.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.
• Interpersonal skills including verbal, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Written communication skills
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

PREFERRED QUALIFICATIONS

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Solid knowledge of common University-specific computer application programs.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs, and work an alternate work schedule shift as required.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Ability to travel nationally when required.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=48759&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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