Location: Santa Cruz
Job ID: 45162
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 12-01-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The UCSC Doris Duke Conservation Scholars Program (DDCSP) aims to grow diverse leadership to strengthen conservation through a highly selective two-year undergraduate fellowship and lifelong alumni network. Each year forty students from across the United States participate in immersive, experiential learning opportunities, unique research, internship experiences, and professional development.
More information can be found at https://conservationscholars.ucsc.edu/
JOB SUMMARY
This position will support UCSC's Doris Duke Conservation Scholars Program (DDCSP), a two-year program of conservation science and leadership support aimed at diversifying conservation leadership. Under the general supervision of the Program Director, the incumbent will manage program finances, organize multi-day events, coordinate travel and payments, and support student needs during internships. This position can be remote, hybrid, or in-person. Three to four-day trips (4-5 days each) to Central California (expenses covered) will be essential.
APPOINTMENT INFORMATION
Salary Information: $24.64/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: No benefits
Schedule Information:

• Part-time, Variable
• Percentage of Time: 40%, 16 Hours per Week
• Days of the Week: Monday to Friday, with the occasional evening or weekend as directed
• Shift Includes: Day, Evenings, Weekend

Employee Classification: This is a Limited appointment
Job End Date: 5 months from hire date, with possibility of extension
Work Location: UC Santa Cruz Main Campus
Union Representation: CX Union
Job Code Classification: 004722 (BLANK AST 3)
Travel: Up to 25% of the time
JOB DUTIES
35% - Administrative Coordination

• Administers operational programs or activities defined by the programs' faculty and staff Directors, including the following functions: communications (email, social media, and print), managing recruitment databases, payroll, student services and mentoring, and program logistics.

35% - Coordinating Program Finances

• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. Functions as a resource on issues such as researching complex financial discrepancies, vendor concerns, or program logistics.
• Maintains budgets.

25% - Travel and Event Coordination

• Manages complex travel arrangements, accommodation, space planning for multi-day trips and events.
• Attends and coordinates 4-5 events per year with Scholars in and around Central California.

5% - Training and Support

• Coaches Scholars through challenges associated with summer internships and professional life.
• Trains other personnel and student assistants, and serves as a resource on administrative policies and procedures.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent experience.
• Excellent communication skills: oral, written, and digital media. Ability to edit writing for concision, clarity, and coherence.
• Experience with budgeting, financial accounting, and payments such as ordering, payroll, or event planning.
• Experience with computerized office environment, including skills with word processing, databases, spreadsheets, PDFs, slide presentation software, webpage maintenance, and email. Ability to quickly master new software.
• Skills in critical thinking and flexible, adaptive, and wise judgment in decision-making and problem-solving.
• Well-organized and able to calmly juggle and achieve multiple responsibilities.
• Ability to identify problems and develop and implement effective solutions.
• Excellent interpersonal skills including active listening.
• Multicultural competencies; ability to work with diverse populations and support equity and inclusion.
• Ability to be patient and persistent in navigating different policies and procedures within UCSC and in interactions with many partner organizations, government regulations, faculty, and students.
• Political acumen to cooperate well with many parties within and beyond UCSC.
• Experience teaching, training, or planning development for others' professional skills such as mentoring, communications, applying for jobs and programs.
• Ability to discern sensitive issues and maintain confidentiality.

PREFERRED QUALIFICATIONS

• Bachelor's degree in related area plus one years of relevant experience or equivalent training.
• Working knowledge of or experience working on research, teaching, or practice in ecology and/or conservation science.
• Experience in advising diverse students interested in ecology and conservation.
• Knowledge of University policies, rules, processes, and procedures relevant to key responsibilities of this position; or, similar experience from another large institutional setting.
• Ability to converse in English and Spanish.
• Experience with campus systems and forms such as CruzBuy, UC travel, etc.
• Experience organizing and implementing student, professional development, speaker, or related events.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• Ability to safely perform the physical requirements necessary in storing and moving materials. The ability to lift light to moderate objects up to 40 lbs., with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to travel within a defined regional or service area.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=45162&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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