Location: Santa Cruz
Job ID: 45566
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 12-12-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Division of Graduate Studies is a strategic unit at UCSC; working closely with academic divisions and departments, the Division of Graduate Studies leads the campus effort in graduate student outreach, admissions, and matriculation. UC Santa Cruz graduate enrollment is approximately 1975, with over 60 degree tracks in over 40 graduate programs. UC Santa Cruz is deeply committed to recruiting and supporting a diverse graduate student community. The Graduate Division seeks to be a catalyst for the development of scholarship, leadership, and professional skills of graduate students from every background.
More information can be found here: https://graddiv.ucsc.edu/
JOB SUMMARY
Under the direction of the Assistant Dean, the Data and Systems Analyst will provide analytical reporting support to the Dean and other officers of the Division of Graduate Studies, and complete special projects as assigned or undertaken on own initiative.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $65,000 - $75,000 / Annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: DATA SYS ANL 2 (007198)
Travel: Never or Rarely
JOB DUTIES
70% - Data Management

• Manage analytical and reporting projects of the Division of Graduate Studies to ensure that reporting goals and deadlines are met. Such projects might include: Design and development of databases, spreadsheets, and reports as requested by the Dean or other officers of the Division of Graduate Studies; Analysis and reporting of data from electronic data sources for Division of Graduate Studies, and campus units - including analyses of Graduate Division's budget, facilities, employees, students, and instructional activities.
• Specific tasks may include development and analysis of data for studies on student recruitment, admission and retention, along with student success factors; unit finances; program effectiveness; program planning and review.
• Become informed on issues of importance to the Division of Graduate Studies and perform high-level analysis. Define problems, independently conduct research as necessary, formulate solutions, make recommendations. Undertake fact-finding and analysis; assist in the preparation of reports, correspondence, visual presentations, and other materials.
• Oversee and facilitate flow of information between and among Division of Graduate Studies, Institutional Research and Policy Analysis (IRAPS), Budget Analysis and Planning (BAP), and other campus offices, and external agencies on a variety of issues, including confidential matters. Ensure that deadlines are monitored appropriately and informational reports are received from relevant units in a timely manner.
• Research, analyze and compile necessary daily back up and detailed briefing materials to support the Graduate Division, including pertinent facts, data, and other background information as necessary for meetings, reports, inquiries, agendas and presentations.
• Maintain familiarity of data workflows and policy to perform data audits.
• Special data clean-up projects, for example back-filling Work Experience fields, facilitating data feeds to Office of the President and other UC campuses and union posting requirements.
• Independently exercise judgment in bringing information and issues relating to Graduate Division to the attention of the Dean and Graduate Division leadership, apprising them of actions taken on time-sensitive issues and reports as they occur.
• Document processes; create and maintain system and business process documentation.
• Provide training and documentation to Academic Divisions and department staff on data tools needed for self-service data reporting.
• Assist the Reporting Analyst in gathering reporting needs from academic departments, writing report specifications and developing reports for internal and campus-wide use.
• Participate on UC wide and internal committees.

20% - Systems Support

• Test quarterly system patches and modifications in the Academic Information System (AIS).
• Apply business processes to manage and reconcile batch and manual records in the campus' Academic Information System (AIS), including batched student milestone loads, and expected graduation term updates. Identifies, evaluates, and develops augmentations or new procedures as needed.
• Troubleshoot processes, determining if reconciliation is needed, designing and implementing a solution with current and future milestone implementation/changes requested by academic departments.
• Test data loads for accuracy and compatibility with data tools.
• Other duties as assigned.

10% - Special Projects

• Complete special projects as requested by the Dean or Assistant Dean.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of data management systems, practices and standards.
• Knowledge relating to logical data design, data warehouse design, data integration or the management of web content or other unstructured data.
• Ability to prepare simple data models under guidance of more senior professionals.
• Strong analytical and design skills, including the ability to abstract information requirements from real-world processes to understand information flows in computer systems.
• Ability to represent relevant information in abstract models. Critical thinking skills and attention to detail.
• Demonstrated ability to work with others from diverse backgrounds.
• Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization.
• Self-motivated and works independently and as part of a team.
• Demonstrated problem-solving skills. Able to learn effectively and meet deadlines.
• Strong organizational skills.

PREFERRED QUALIFICATIONS

• Familiarity with important types of data models such as logical / relational models, dimensional models and document models.
• Intermediate knowledge of relevant rules and regulations.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform essential physical job functions.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=45566&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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