Location: Santa Cruz
Job ID: 35051
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 05-23-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Office of the Registrar maintains an accurate academic record for each student who enrolls at the University of California, Santa Cruz, and provides timely, accurate, and responsive services to students, faculty, staff and the public. We support student retention and graduation by educating and coaching students through the complexities of University policy and procedures. We enable successful progress toward students' dreams of advanced education and professional opportunities.
Office of the Registrar areas of responsibility include: contributions to policy development and implementation; participation with the Academic Senate's Committee on Educational Policy (CEP), Committee on Courses of Instruction (CCI) and Graduate Council (GC) in curriculum, course, and program approval; academic advising and degree audit support; functional processing oversight of the Academic Information System (AIS) and other systems including Campus Curriculum and Leave Planning (CCLP), Curriculum Approval and Tracking system (CAT), Coursedog and 25Live for classroom and event scheduling; classroom scheduling and advocacy for renovations; enrollment and fee assessment; grading and transcripts; graduation and diplomas; maintenance of student academic record integrity; preservation of permanent student academic records; enrollment reporting and data analysis; protecting the privacy of student academic records; certification of veteran student education benefits; and determination of legal residence for fee purposes.
More information can be found here: https://registrar.ucsc.edu
JOB SUMMARY
The Business Systems Analyst - Academic Advisement, under the direction of the Associate Registrar and in coordination with the Degree Audit Reinvigoration and Renewal Project, is responsible for reporting on and coordinating student records and advising system functionality for the UC Santa Cruz campus. The incumbent applies business process and analysis concepts and department / unit and campus policies and procedures to resolve a variety of business process problems. Works on business process issues of limited to moderate scope where evaluation of processes, procedures and data requires analysis using a variety of factors.
The Business Systems Analyst - Academic Advisement serves as a liaison from the Office of the Registrar to other academic and administrative departments, including Information Technology Services (ITS).The lead responsibility is development and maintenance of degree audit functionality through facilities built into the student information system (Peoplesoft) and related applications. Translates catalog requirements for over 150 degree programs into systems that provide students and advisers self-service tracking for degree progress, milestones, and exceptions. This includes design and annual modification, regular audits, and user testing to preserve the integrity of the system and its data. Related systems duties include analysis and development of new functionality; monitoring and ensuring data integrity, updating security roles, and updating academic structure.
Additional primary responsibilities include ongoing communication and collaboration with advisers and curriculum leads in academic and administrative departments, including: developing ongoing training materials and sessions, process documentation, and policy clarification to the advising community. May also provide systems support for curriculum management, enrollment services, student academic history and academic planning, transcripts, evaluations, archiving, reporting and report writing.
In this role, the incumbent maintains knowledge of industry best practices and works collaboratively with campus entities and other AIS process managers to maximize the effectiveness of student records, advising and degree audit functionality within AIS and associated systems, and to uphold electronic security and the privacy of student records. The Business Systems Analyst upholds UCSC's Principles of Community and the UC Standards of Ethical Conduct. The position currently offers the flexibility to be either partially or fully remote.
APPOINTMENT INFORMATION
Salary Information: $31.35/Hour.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: BUS SYS ANL 2 [7583]
Travel: Never or Rarely
JOB DUTIES

• 40% - Applies business analysis concepts to analyze, understand, and validate functional business requirements of curriculum and student information systems to meet end-user requirements. Interprets policies and processes in order to optimize degree audit coding for general education, university requirements, and undergraduate degree programs. Applies applicable business processes and industry standards in order to meet student and adviser needs.
• 20% - Identifies, evaluates and develops limited to moderately complex systems and procedures. Executes unit integration and acceptance testing according to developed plan. May participate in cross-functional teams to address business process or systems issues.
• 15% - Assists with project plan development and end user documentation. Gathers and analyzes student and requirement data to prepare business process and procedural documentation. Assists with implementation of changes in development, maintenance, system standards and in the creation of specifications.
• 15% - Supports additional processes and analysis supporting campus degree planning and audit requirements. This may include development toward transfer credit review and articulation, exception coding, course setup, or other curriculum functions.
• 10% - Helps develop basic user interface designs. Provides support on new applications.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated ability to work with others from diverse backgrounds.
• Intermediate knowledge of related areas of IT.
• Demonstrated problem solving skills. Experience and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture.
• Demonstrated oral communication and interpersonal skills to effectively collaborate with diverse groups and individuals at all levels within the organization Ability to communicate academic and technical information in a clear and concise manner to both technical and nontechnical audiences.
• Writing skills sufficient to compose clear, informative and persuasive communications in the form of correspondence, reports, training materials, and documentation. Understanding and skill in documentation standards for business processes and systems requirements.
• Self-motivated, Ability to work independently on technical projects as well as on a team of professionals and departmental decision-makers. Able to learn effectively, balance multiple priorities, and meet deadlines.
• Technical skill to implement detailed test plans and followup applications. Demonstrated ability to monitor systems and troubleshoot applications on an ongoing basis,
• Experience creating and delivering reports from large relational database management systems.

PREFERRED QUALIFICATIONS

• Experience with degree audit functionality Peoplesoft Campus Solutions or similar academic or large institutional information systems,
• Experience in educational setting; familiarity with academic advising, curriculum planning, student records, or student support service needs or concepts.
• Experience with writing SQL Queries, PS Query, Business Objects (or similar reporting tool)

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
ADDITIONAL INFORMATION
Position can be in-person, partially remote, or fully remote.
Applicants can also apply for Senior Systems Analyst - Academic Advisement (Job #35050), depending on current experience.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=35051&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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