DO Admin Operations

Full Time

75577BR

Job Summary

Reporting to the School of Nursing's Grants Manager, the Research Services Administrator is a member of a team of research analysts supporting the research portfolio of the School of Nursing faculty in four academic departments and an Organized Research Unit (ORU). Collectively, the team manages a portfolio of 170 awards totalling approximately $22M of sponsored and intramural awards for approximately 80 PI's/faculty. The Research Services Administrator is expected to manage a portfolio of about 30 grants for 10 to 15 PI's.The Research Services Administrator (RSA) provides analytical and financial support in contract and grants administration including post-award fund management, financial reporting to agencies, and closeout activities for federal, state, local, and private sponsors. reviews and guides others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. This position reviews and signs transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. They will responsible for activities associated with forecasting, planning, and managing of research portfolios by performing the following:* Uses skills as a seasoned, experienced research administrator to independently manage awards in compliance with the University and institutional research sponsor policies, regulations, terms and conditions. Forecasts and plans financial activity for awards; performs financial transactions and maintains contract and grant records. Administers faculty and staff pay plans, monitors financial activity of all research awards and implement internal audit controls.* Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple subawards.* Collects and reports financial and key project personnel data required by NIH agencies.* Administers subcontracts and coordinates with collaborating institutions and their project investigators' team.* Completes and approves transactions for signature by manager or other authorized institutional official.* Support faculty through proposal initiatives that are not under the purview of the campus Research Management Services (RMS) unit.The Research Services Administrator will serve as the faculty's single point of contact for research financial issues and ensures that faculty are provided with high quality, efficient, responsive, and responsible post-award research administration services.Responsible for the standardization of services to faculty and development of procedures and on-going training of Grants Team Staff and new PIs on Grants Management. This position requires the ability to provide leadership and as a subject matter expert (SME), direction to key functions and solutions to a broad range of complex fiscal administrative functions. This position will conceptualize and develop new and innovative techniques that will continue the success of the programs. Will advise the Grants Manager, Chairs, Co-Chairs, Principal Investigators, Associate Dean for Research, and various ad hoc committees on development of new proposals, extramural funding issues, and other financial matters

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

A vital part of a world-renowned health sciences campus, the UCSF School of Nursing (SON) fosters excellence, diversity, and innovation in everything it does. With more than 130 faculty members serving in advisory and leadership capacities in policy, health care delivery, and clinical and translational research, the School has remained firmly in the first two spots for the past decade in NIH research funding awarded to schools of nursing. There are more than 500 students, who come from all over the world, to prepare for desperately needed leadership roles in patient care, research, health policy, and academia. The graduate specialties consistently rank among the best in US News & World Report assessments of professional graduate programs.

Required Qualifications

• BA/BS in a related field and a minimum of five years of grant finance management experience with at least four years of grant management in an academic institution; or an equivalent combination of education and experience.
• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis and customized reporting.
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Ability to interpret policy for others.
• Advanced knowledge of effective grant funding processes, procedures and techniques
• Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Preferred Qualifications

N/A

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006207 RSCH ADM 4

Job Category

Administrative Support, Financial, Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Mission Bay (SF), Parnassus Heights (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday, 8am-5pm