Job Description

As a Site Coordinator, you will play a pivotal role in facilitating the smooth operation of the embedded learning center at our hospital sites and ensure all educational activities are conducted effectively.

You will be responsible for coordinating various aspects of the site's activities, including scheduling, logistics, resource management, and maintaining a conducive learning environment.

This position requires strong organizational skills, attention to detail, and the ability to collaborate with multiple stakeholders to ensure the success of educational programs.

Program Coordination :

• Maintain skills lab calendar and schedule to ensure open lab and structured lab utilization times;
• Maintain testing calendar
• Coordinate with faculty pool manager to ensure staffing is in place for skills lab and testing operations
• Assist in booking room reservation within the hospital
• Set-up skills lab equipment and technology in preparation for simulation scenarios and assigned skills labs;
• Enforce all policies and procedures relating to the skills lab;

Administrative Duties :

• Assists with collecting and maintaining compliance information;
• Provides photocopying, collating, and stapling instructional materials and other written documents as needed;
• Assist with compiling and updating and maintaining of program manuals to meet guidelines and criteria of the accrediting agencies and boards and orientation of new faculty;

Logistics Management :

• Arrange necessary equipment, materials, and supplies for each educational session, ensuring that all resources are available and in working order.
• Coordinate facility maintenance and repairs as needed to ensure a safe and functional learning environment.
• Manage inventory levels and procure supplies as necessary, adhering to budgetary constraints.

Proctoring :

• Test Administration : Administer exams according to predetermined procedures and guidelines.
• Security Measures : Monitor test takers to prevent cheating and maintain exam integrity. Enforce testing regulations and policies to ensure a fair and secure testing environment.
• Test Material Distribution : Distribute and collect test materials, including exam booklets, answer sheets, and other necessary resources.
• Assistance to Test Takers : Provide assistance and guidance to test takers as needed, such as clarifying instructions or addressing technical issues.
• Reporting : Report any irregularities or violations of testing policies promptly and accurately to appropriate supervisors or authorities.
• Confidentiality : Maintain confidentiality regarding test content and test taker information in accordance with established protocols and regulations.
• Compliance : Follow all instructions provided by testing supervisors and adhere to standard operating procedures for test administration.

Collaboration and Stakeholder Engagement :

• Serves as role model for faculty, staff, and students in the areas of customer service, collaboration, communication, attendance, and general professionalism.
• Responsible for communication with stakeholders such as healthcare partners, students, and faculty;
• Participates in New Student Orientation and preparation as requested;
• Coordinates faculty meetings, seminars sends agendas and notifies all faculty for department meetings; and
• Coordinates special projects as assigned.
• Other duties as assigned which assist in the success and expansion of the partnership programs;

Pay Range : $22-$24 / hr

Qualifications

• Minimum of an associate degree is preferred.
• Knowledge of healthcare skills and simulation education or training coordination (i.e CNA,MA, EMT).
• Previous experience in program coordination, preferably in an educational or training setting.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to effectively interact with students, instructors, and other stakeholders.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Flexibility to adapt to changing priorities and willingness to take on additional responsibilities as needed.

Additional Information

For Full Time Employees, We Offer :

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

Last updated : 2024-05-08