Union EAP (Union Employee Assistance Program) is a Start-up company. Union EAP’s mission is to redefine EAP’s by offering quality comprehensive services that improve the life and well-being of members and their families. We value trackable and demonstrative procedures that enhance the lives of our members and their families. By providing initiative-taking, clinically driven, industry-defining services, we can connect members and their families to the necessary resources that they need. Union EAP is committed to earning the reputation of operating with integrity, compassion, respect, and excellence.

Union EAP is currently looking for a General Administrator to join our team. This position is a combination of in-person (Scottsdale, AZ) and remote. Since we are a start-up company, it is important that the person in this position is initiative-taking, energetic, and able to manage multiple tasks over a tight deadline.

Job Title: General Administrator

Position Overview: We are seeking a versatile and meticulous General Administrator to join our team and provide essential support across various administrative functions. This role will play a key part in ensuring the smooth operation of our organization by managing a wide range of administrative tasks with efficiency and professionalism. The ideal candidate will be highly organized, adaptable, and able to prioritize competing demands in a fast-paced environment.

Responsibilities:

• Recruitment and Onboarding: Coordinate the recruitment process from job posting to candidate selection, including sourcing candidates, conducting interviews, and facilitating the onboarding process for new hires.
• Employee Maintenance: Maintaining personnel files and assisting with benefits administration.
• Employee Relations: Serve as a point of contact for employee inquiries, concerns, and grievances, providing guidance and support to ensure a positive work environment.
• Performance Management: Support the performance management process by assisting managers with goal setting, performance evaluations, and performance improvement plans as needed.
• Training and Development: Coordinate and facilitate training programs for employees on topics such as diversity and inclusion, harassment prevention, and professional development.
• HR Policy Development: Assist in the development and implementation of HR policies and procedures, ensuring alignment with organizational goals and compliance with legal requirements.
• Administrative Support: Provide administrative assistance to multiple departments, including scheduling meetings, managing calendars, and handling correspondence.
• Communication: Serve as a point of contact for internal and external stakeholders, answering phones, responding to inquiries, and directing messages to the appropriate parties.
• Document Preparation: Assist with drafting and formatting documents, presentations, and reports, ensuring accuracy and adherence to company standards.
• Travel Coordination: Arrange travel itineraries and accommodation for staff members, including booking flights, hotels, and transportation as required.
• Financial Administration: Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling accounts.
• Event Coordination: Support the planning and execution of company events, meetings, and conferences, including logistics coordination and attendee management.
• General Assistance: Provide broad support to team members and managers as needed, taking on ad hoc tasks and projects as assigned.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Proven experience of at least 5 years in an administrative role, with exposure to a variety of tasks and responsibilities.
• SHRM certification or willingness to become SHRM certified
• CEAP certification or willingness to become CEAP certified
• Experience working at a start-up or a fast-moving company is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage competing deadlines effectively.
• Strong attention to detail and accuracy in all work activities.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Strong interpersonal skills and the ability to build positive relationships with employees, managers, and external partners.
• Knowledge of employment laws and regulations, including FMLA, ADA, FLSA, and EEOC guidelines.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Adaptability and flexibility to changing priorities and responsibilities.
• Positive attitude, initiative-taking approach, and willingness to learn and take on new challenges.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.

Salary/Compensation:

Starting at $25 an hour or $52,000 annually and up depending on experience.

Paid Time Off (PTO):

Employees receive a limited amount of paid time off each year to use for vacation, sick leave, or personal days, allowing them to recharge and maintain a healthy work-life balance.

Professional Development:

Working with a start-up is an exciting experience. We will support your ideas and creativity, allowing for professional development. We will also offer opportunities for training, mentorship, and continuing education, helping you to enhance your skills and get the type of experience to advance your career. We will also help you with advancement within the company as it grows.

Application Instructions:

Please email your resume to Melissa.Burke@unioneap.com

Schedule:

This position is Full-time.

Location:

Scottsdale, AZ

In-Office or Remote:

This position will be approximately 20% in-office and 80% remote.

Equal Opportunity Employer:

Union EAP is committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered to contribute to our success. We embrace the unique perspectives and talents of individuals from diverse backgrounds and are dedicated to fostering an environment free from discrimination and harassment.

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Experience:

• Administrative: 5 years (Required)

Ability to Commute:

• Scottsdale, AZ 85260 (Required)

Work Location: Hybrid remote in Scottsdale, AZ 85260