FYI: Our school does not sponsor H1N1 Visas.

Position Overview:

The Administrative Assistant plays a crucial role in supporting the efficient and effective operation of the school. This position requires a highly organized, tech-savvy individual who can manage a wide range of administrative tasks, maintain confidentiality, and interact with a diverse group of stakeholders including visitors, parents, and students. The ideal candidate will be proactive, creative, and able to anticipate the needs of administration and the school.

Responsibilities:

• Provide administrative support to school administration.
• Coordinate and prepare materials for meetings and presentations.
• Maintain organized and up-to-date electronic and paper files.
• Manage communications, including answering phone calls, responding to emails, and interacting with visitors, parents, and students in a professional and courteous manner.
• Oversee transportation: work with bus company on issues that may arise, assist in development of routes, create and conduct bus seat lottery.
• Work closely with school transportation administrator to create material and data needed for car rider lines.
• Oversee lunch staff to ensure lunches are delivered on time and lunch staff has adequate support to distribute lunches.
• Must be proficient in G Suite (Google apps) and Canva.
• Assist in the planning of special events and projects.
• Perform other duties as assigned by the Executive Director

Qualifications:

• High school diploma or equivalent
• Proven experience as an administrative assistant or similar role.
• Strong organizational skills with the ability to multitask and prioritize work.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, G Suite (Google apps), Canva, and other relevant software.
• Ability to maintain confidentiality and exercise discretion.
• Friendly and professional demeanor with the ability to interact effectively with diverse stakeholders.
• Experience working in a school environment preferred.

Working Conditions:

• Full-time position
• Office environment with regular computer use.