Job Title: Accounts Receivable/Administrative Assistant 

Job Summary:
We are seeking an organized and detail-oriented Accounts Receivable/Administrative Assistant  to join our finance team. The Accounts Receivable Specialist will be responsible for managing the company's accounts receivable processes, including invoicing, collections, and reconciliations. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a keen attention to detail.

Responsibilities:
1. Generate and send out invoices to customers accurately and in a timely manner.
2. Follow up on outstanding invoices and ensure timely collections.
3. Communicate with customers via phone, email, and mail to resolve payment discrepancies and disputes.
4. Maintain accurate records of customer payments and adjustments.
5. Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
6. Investigate and resolve any billing issues or discrepancies.
7. Prepare aging reports and analyze accounts receivable aging to identify delinquent accounts.
8. Work closely with sales and customer service teams to address customer inquiries and resolve billing issues promptly.
9. Collaborate with the accounting team to ensure accurate and timely month-end closing processes.
10. Assist in the preparation of financial reports related to accounts receivable as needed.
11. Stay up-to-date on industry best practices and regulations related to accounts receivable processes.
12. Perform other related duties as assigned.

Requirements:
1. Bachelor's degree in accounting, finance, or related field preferred, not required
2. Proven experience working in accounts receivable or related financial role.
3. Strong understanding of accounting principles and practices.
4. Proficiency in Microsoft Office suite, particularly Excel.
5. Experience with accounting software (e.g., QuickBooks, Job Boss, SAP, Oracle) preferred.
6. Excellent communication and interpersonal skills.
7. Ability to prioritize and manage multiple tasks efficiently.
8. Prior experience in HR/Payroll
9. Ability to work independently and as part of a team.
10. Prior experience in customer service or collections is a plus.
11. Knowledge of GAAP (Generally Accepted Accounting Principles) is preferred.
12. Problem-solving and critical-thinking skills.

Monday - Friday (6:00 AM - 2:30 PM)

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Experience level:

• 3 years
• 4 years
• 5 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Ontario, CA 91761: Relocate before starting work (Required)

Work Location: In person

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