Job Description

Responsibilities:

• Assist Attorneys, Paralegals, and Secretaries with various tasks as assigned.
• Handle and respond to emails efficiently.
• Organize and save photos and documents into the case management system, adhering to firm protocols.
• Manage diary reminders as per team requirements.
• Properly tag and note diary calendar entries for new files.
• Maintain physical file organization, including returning files to cabinets and locating them when needed.
• Follow firm protocols for closing files and removing them from the diary calendar.
• Perform document-related tasks such as copying, scanning, redacting, and bate stamping.
• Handle incoming mail and file documents accordingly.
• Organize demand materials or document productions electronically using firm software or other designated methods.
• Manage file costs by filing paid invoices into physical files.
• Assist with trial organization and preparation tasks as necessary.
• Ensure work areas are well-supplied and maintain cleanliness, including shared spaces like the kitchen and pantry.
• Operate production scanners and copy machines proficiently.
• Utilize postage machines and corresponding software for mailing needs.
• Coordinate outgoing UPS packages.
• Deliver invoices to the accounting department for processing.
• Assist with bank deposits and other errands as directed by the accounting department.
• Provide reception support when needed.
• Serve as a backup for mail duties, including picking up, sorting, and delivering mail.

Requirements:

• Minimum of 1 year of professional office support experience.
• Interest in working within a legal environment.
• Proficiency in Microsoft Office Suite.
• College degree preferred.

Additional Information:

• Pay Range: $20-22/hr.
• Schedule: 8am - 4pm (37.5 hour work week, 7.5 hour day)
• Location: 100% In Office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.