1. Supervise and oversee the equipment accounting functions of weekly reconciliation, review, and tracking of property general ledger balances, operating ledger activity, and the Banner Fixed Asset subsidiary ledger. Perform complex reconciliations for state owned equipment, federally owned equipment, and other owned equipment on both a quarterly and on an as needed basis during year-end. Identify reconciling items and complete difficult general ledger adjustments for property balances and the Banner Fixed Assets subsidiary ledger using Banner forms and requests for direct Banner table adjustments through SQL requests. These complex reconciliations and adjustments are critical to ensuring accurate financial reporting for all University Assets and for the University annual financial report. (25%)
2. Coordinate and administer the completion of critical year-end and year-to-date audit schedules and mandated reporting related to equipment and property activity and balances. Responsibilities include mandated annual reports of equipment activity for Supplemental Data, Margin of Compliance, and reporting of University equipment inventory certification and discrepancies. Responsibilities also include responsibilities as back-up for completion of mandated quarterly State reporting (C-15) for all university property and analysis of new acquisitions of equipment funding to determine and update "Entity" coding on newly acquired equipment. These are important tasks critical to the operations of the University; required for the University annual financial report; and mandated by State regulations and Accounting Standards. (20%)

3. Prepare, organize and research annual external requests for information including property roll-forwards, details of additions and disposals, and pulling supporting documentation for audit samples. These important tasks are critical to the operations of the University and required for the completion of the annual University financial audit, annual state compliance audit, and annual federal compliance audit. (15%)
4. Administer the hiring, training, and supervision of five clerical equipment acquisition operating staff, and the equipment accounting supervisor, providing oversight of both new acquisition's transactions and record update transactions. Also, assist with administering the hiring, training, and supervision of all part-time equipment accounting staff including student workers and student interns rotating into the Equipment area. (5%)
5. Administer equipment acquisitions processes and procedures for the University, including development of improved operational processes and procedures as needed. This would include reviewing and evaluating changes to State regulations and coordinating and implementing needed changes to University policy and departmental operations to facilitate mandated changes to processing new acquisitions of equipment University wide. (5%)
6. Provide oversight of all University wide equipment trade-in transactions. Duties include validating the trade-in situations through review of the purchase documentation, creating the JV's needed to accurately book additional trade- in allowance values to comply with State regulations; and ensuring new acquisition records are accurately updated and traded-in equipment is appropriately disposed. This task is critical for the University to maintain compliance over equipment trade-in transactions and to appropriately value new acquisitions of equipment on the University financials. (5%)
7. Serve as a significant member of the management team responsible for the overall leadership of University Property Accounting and Reporting (UPAR). Provide advice, counsel, and input into the Equipment Management Team. Identify and implement projects to improve customer service to campus units related to all aspects of property accounting and University equipment operations and functions. (5%)
8. Respond to and work with unit management and unit staff across all Universities to respond to questions and provide guidance on a diverse array of property related topics. This includes educating unit staff on University policies and State regulations and also active listening in order to evaluate opportunities for improvement in departmental procedures and processes. This communication and outreach are essential to assist University Units in their efforts to successfully manage unit equipment inventories. (5%)
9. Develop events and communications related activities to promote UPAR and its systems, policies, and processes to the University community including, but not limited to the campus Business Manager's Groups and sub committees. Responsibilities include the development, implementation, and maintenance of unit outreach and training materials, courses, job aids, etc. to support the education and training of University departments. Represent the UPAR office at meetings with campus and System Office administrators and staff to provide information and/or direction related to equipment processes and procedures. (5%).
10. Plan and test equipment and property year-end close procedures including depreciation expense calculation and balancing. Prepare year-end depreciation expense calculation, posting of entries to university ledgers, ensuring accuracy of year-end ledger balances and subsequent system balancing. (5%)

11. Participate in the planning and executing assignments related to new systems and systems upgrades and enhancements related to University systems for equipment inventory management and unit certification including reporting and tracking system functionality problems and issues. (3%)
12. Complete other duties as assigned related to equipment management and University Accounting and Financial Reporting including work on special projects and serving on UAFR and System Office committees/teams as assigned. (2%)