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U.S. Courts is Hiring a Records/Inventory Clerk Near Washington, DC

Qualifications:

Required Specialized Experience:

The candidate must also possess a minimum of two years of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing (Microsoft Word), data entry or report generation, various applications to create detailed inventories of boxes and scanned records, computer programming skills, and knowledge of using scanning software.

Preferred Experience:

Legal/court experience is highly preferred, but not required.

Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files. The ability to communicate effectively both verbally and in writing is critical.

Excellent organizational, critical thinking and problem-solving skills; the ability to respond to requests on short notice; and the ability to manage multiple tasks and stringent deadlines are essential. The ability to consistently demonstrate sound ethics and judgment, work independently, and be detail-oriented is a must.

Regular lifting of heavy boxes (20 to 40 pounds) is required.

Responsibilities:

The incumbent performs various functions including records inventory, quality control of scanned records, retirement, retrieval, maintenance and filing of court records. This work is performed in accordance with approved internal controls, procedures, and rules.

Budget permitting, it is expected that the selected candidate will serve for more than one year and one day. The Clerk of Court will evaluate the needs of the organization throughout the year to determine if this temporary position will be extended, made permanent, or terminated.

Responsibilities

• Analyze information from databases and identify data entry errors and data deficiencies. Maintain accuracy and completeness of official case records and user log errors.
• Make data entry corrections. Advise supervisor/manager when input errors are found or information is missing and recommend corrective action, including recommendations for revising data entry procedures.
• Work with users to explain the causes of errors and actions necessary to prevent reoccurrence.
• Assist in determining what information can be purged or archived from database.
• Receive and review incoming documents to determine compliance with records policy and procedure.
• Scan and upload documents to CM/ECF, when needed.
• Collect, sort and classify documents and file accordingly.
• Retrieve files, as needed and/or requested.
• Provide direct assistance in archiving and storing records according to the regulations dictated in Volume 10, Chapter 6: Records Management of the Guide to Judiciary Policy.
• Perform other duties as assigned.

Job Summary