1 Project Billing Coordinator Job in Fountain Valley, CA

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Project Billing Coordinator

Twining, Inc

Fountain Valley, CA | Full Time

$60k-80k (estimate)

11 Months Ago

Project Billing Coordinator

Twining, Inc Fountain Valley, CA

$60k-80k (estimate)

Full Time | Scientific Services 11 Months Ago

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Twining, Inc is Hiring a Project Billing Coordinator Near Fountain Valley, CA

Project Billing Coordinator

Twining Holdings, an innovative engineering, testing, and inspection Company with 18 years of history, is seeking a Project Billing Coordinator for its Fountain Valley Office. We are looking for a take-charge professional to handle monthly billing, project coordination and other administrative responsibilities. Position is responsible for monthly billing, accounts receivable, coordination and support of project management, heavy data-entry for project setup, forms preparation and submission, scanning & distribution, scheduling, preparing business correspondence, and fielding phone calls.

Individual must be self-starting, and detail oriented as this position requires a degree of follow-up skills. Position requires multi-tasking skills, strong oral and written communication skills, and accuracy with numbers.

Job Duties:

Generate pre-billing reports and will work closely with Project Managers through the review process to ensure accurate monthly billing.
Process monthly invoices with accuracy and a focus on capturing billable revenues.
Editing, coding, and verifying billable items to ensure proper reporting of project costs and revenues.
Maintain proper billing records, archiving, and promotes good record-keeping practices.
Interaction with clients and provides necessary billing documents and resolutions on billing discrepancies.
Generating billing reports and assisting in the analysis of revenue data.
Daily client contact and entering of notes detailing conversation/resolution with client.
Work with the Project Manager to research disputed account balances and solve problems to achieve satisfactory and timely resolution.
Provide conditional and unconditional notices to clients, general contractors and owners.
Maintain and update clients' accounts.
Coordination with Sales Staff to acquire all necessary project setup documents and to ensure accurate project setup.
Coordination of Project Handoff Meetings with Sales and Project Managers.
Coordination with Project Managers to obtain proper project set-up information, forms preparation and submission, and scanning & distribution requirements.
Administrative support to Project Managers including scheduling, preparing business correspondence, fielding phone calls and managing paper flow and timelines as appropriate.
Build relationships with internal stakeholders (e.g. Project Managers, Sales Team Members, etc.), seek answers, and provide guidance and other data, as needed.

Qualifications:

A minimum of 5 years’ administrative/accounting experience.
Ability to work independently and as part of a team.
General report-writing/generating skills.
Business math skills and demonstrated ability to create spreadsheets at an intermediate user level.
Strong written and verbal communication skills.
High school diploma.
Intermediate skills in MS Excel, Word, and general software programs.
Knowledge in Deltek/Vision and/or QESTField is a plus.
Reliable and punctual.
Excellent problem-solving skills.

Twining offers an excellent benefits package including medical, dental and a 401(k) Plan. Please submit resume with salary requirements.

EOE STATEMENT We are an affirmative action participant and equal employment opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.