About the position...

The Vendor & Billing Coordinator is responsible for maintaining and updating vendor records in the Yardi Vendor Café system, prepares job cost billings & construction loan draws with supporting documentation, and assists the Job Cost Accountant with preparing internal labor and equipment costing in Yardi from HR.

• Maintains Yardi Vendor Café vendor records including new vendor approval, vendor agreements, certificates of insurance, and credit applications.
• Maintains and provides subcontractors information required for year-end general liability insurance audit and 1099 tax filings.
• Prepares bank financed construction progress billings and related party bank and construction loan draws with supporting documentation timely and accurately as needed.
• Prepares related party job cost billings accurately and consistently as needed.
• Prepares monthly builder’s risk report for insurance reporting.
• Assist the Job Cost Accountant with preparing labor and equipment costing to jobs.
• Communicate between CST Accounting Department members to stay on schedule during the month.
• Assist others in the CST Accounting department with other ad-hoc projects as needed.
• Run various Yardi reports to assist CST Controller with monthly reporting.