GS Project Administrator

The Project Administrator is responsible for managing all facets of a project’s administrative duties including vendor payables, customer billings/receivables, field resource and customer communication when necessary. This individual must display a high degree of professionalism, organization, multi-tasking and cooperation with customers, sales, and internal personnel.

Duties/Responsibilities, Core knowledge:

• Set up and maintain all project documents
  • Coordinate work with key team members (Construction Managers, Project Managers/Superintendents, Tech Supervisors, Customers, Management, and Sales Reps)
  • Receive and validate order information as entered 
  • Ensure project documents/ file integrity.
  • Issue subcontractor agreements/purchase orders
  • Create equipment records, service orders and dispatch internal resources as needed
  • Validate, release and track material orders
  • Process new vendor setups and ensure document accuracy.
  • Process contractor/vendor payables and monitor payables beyond 30 days
  • Project submittal tracking
  • Monitor project budget, financial analysis, and reporting
  • Create and monitor daily, weekly, and monthly reports
  • Ensure all information is complete and accurate to the best of our knowledge
  • Collect, validate, and file project field reports 
• Track and validate number of days worked versus planned days
• Track and validate expenses on project versus plan
• Track and validate job status
• Collect, validate, and process outside vendor expenses
  • Track and validate expenses on project versus plan
  • Forward outside vendor invoices to accounting for payment within metrics
• Collect, validate, and file prevailing wage 
• Prepare, validate and submit customer invoices
  • Calculate internal book pricing versus proposal pricing
  • Verify accurate commission pricing
  • Verify accurate billing agent fees
• Project review and close out
  • Ensure expected costs are received and processed 
  • Ensure final inspections are received and accurate if applicable

Skills, Qualifications, Experience, Special Physical Requirements:

• Knowledge of Construction Accounting
• Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies)
• Knowledge of State Prevailing Wage, Davis Bacon and SCA wages
• Strong analytical and problem-solving abilities
• Proficient in Microsoft Office Suite (Outlook, Excel, Word) and Accounting
• Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.