Purchasing Clerk
Salary: $37,530.00
Full/Time: Monday – Friday 35 hour work week

Under direction, compiles information to prepare purchase orders for procurement of materials, supplies, equipment, or service, reviews and edits purchase orders for proper description, number identification, and completion and records the requisition and receipt of goods and services; does related duties and typing as required.

Note: The examples of work for these titles are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Examples of Work:

Maintains numerical and alphabetical coding of purchased material and materials in stock.

Reviews, edits, and records purchase orders for proper description, number identification, and ensures correctness before giving to buyer.

Receives and records invoices form vendors, checks to see that goods have been delivered and then forwards to accounts/payable section.

Keeps records of dispositions of purchase orders and invoices received.

Compares, corrects and updates nomenclatures and specifications on purchase orders.

Checks unit price on purchase orders for conformity to established market prices.

Contacts vendors to expedite deliveries.

Contacts different divisions and projects to verify deliveries.

Consolidates procurement of materials and supplies for various departments and projects.

Ensures that correct supplies are shipped by vendor.

Makes arrangements with vendors to correct situations involving incorrect shipments.

Records letters of acknowledgement from vendors.

Reviews requisitions for materials not normally kept in inventory for proper distribution code identification and ensures correctness.

Receives, tabulates, and records requests for the purchase of equipment, materials and supplies.

Performs the clerical work involved in the preparation of contracts following the awarding of bids.

Following the awarding of contracts, enters contract unit prices into a contract price book.

Types documents form varied forms of copy.

Answers non-routine inquiries for information originating within and without the purchasing division in accord with agency policy and regulations.

Requirements:

One (1) year as a Principal Clerk Typist and certified, successful completion of the Introduction to Purchasing class.

For Senior Purchasing Clerk promotion, one (1) year as a Purchasing Clerk and certified, successful completion of a three (3) contact hour class offered in the Registered Public Purchasing Officer program through the Department of Community Affairs. Upon verification of requirements, step will take effect the following July 1.

For Principal Purchasing Clerk promotion, one (1) year as a Senior Purchasing Clerk and certified successful completion of six (6) contact hours offered in the Registered Public Purchasing Officer program through the DCA. Upon verification of requirements, step will take effect the following July 1.

Knowledge and Abilities:

Knowledge of the proper methods and procedures involved in the purchase of equipment, materials and/or supplies.

Ability to comprehend and analyze the individual supply problems and particular needs of the various departments.

Ability to deal effectively with salesmen and vendors.

Ability to prepare reports.

Ability to establish and maintain records and files.

Ability to use and properly care for office machines and equipment.

Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.

Ability to read, write, speak, understand and communicate in English sufficiently to perform the duties of this position.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

IT IS THE POLICY OF THE TOWNSHIP OF EDISON TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATIONS, NATIONAL ORIGIN, PHYSICAL OR MENTAL HANDICAP, MARITAL STATUS, AGE OR MILITARY SERVICE.

Job Type: Full-time

Pay: $37,530.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person