Salary range: $42,551 - $51,451

Location: Seymour Police Department

Department: Police Department

Hours: Full - Time

Job Description:

Police Records Clerk

GENERAL STATEMENT OF DUTIES:

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information. Work is performed independently under general supervision and involves extensive communication with the public, Town agencies, and police employees utilizing computers and telephones.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide variety of technical and clerical law enforcement support duties related to collecting, recording, transcribing, maintaining, processing, editing, retrieving, and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas.
• Enters, maintains, and retrieves data, reports, and information into and from a variety of automated law enforcement records systems.
• Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
• Uses standard office equipment to include: copier, facsimile, typewriter, and computer terminal.
• Assists with police file and record management including their destruction and transformation to microimaging; scans reports; assists in the implementation of file record management systems and programs.
• Processes monthly bank deposits for the department.
• Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
• Records records of dispositions on court cases.
• Types correspondence, reports, forms, and other confidential and specialized documents from drafts, notes, dictated tapes, or brief instructions; composes letters and other documents as necessary.
• Provides various administrative support duties for the department
• Performs related work as required.

Note: Incumbent will be required to attend relevant Board and Committee meetings which occur after normal working hours.

SUPERVISION RECEIVED:

This position reports directly to the Chief and Deputy Chief of Police.

SUPERVISION EXERCISED:

• None

KNOWLEDGE, SKILL, AND ABILITIES:

• Thorough knowledge of the organization and operation of Seymour’s Police Department
• Thorough knowledge of the principles and practices of office management and record keeping
• Highly skilled in Microsoft Word, Excel, PowerPoint, Publisher, & Outlook
• Ability to complete a mail merge of documents and labels
• Ability to use Google Docs & Google Calendar
• Thorough ability to understand and follow written and oral instructions
• Thorough ability to maintain the records of a municipal executive office
• Ability to answer phone calls, take messages, direct information
• Ability to interact cordially with the public
• Ability to attend evening town meetings or evening & weekend events
• Ability to maintain strict confidentiality on all matters
• Ability to sit for prolonged periods of time at a desk working on a computer
• Ability to lift up to 15 pounds at times

EXPERIENCE AND TRAINING:

• High school education and one to three years of progressively responsible administrative or secretarial work. Associate’s degree in a related field preferred.
• Any equivalent combination of education, training and/or experience.