Nature and Scope of PositionThe Finance Specialist will perform a wide range of accounting functions and reporting tasks, and support employees of the Town of Hartford in their finance needs. This position also provides end user training at the direction of the Finance Director.

Supervision Received

The Finance Specialist receives direction from the Finance Director, and will work both independently and as an active team member.

Essential Job Functions

Property Tax and Utility Billing / Collection:

· Responsible for timely and accurate billing, including billing/collections of property taxes; water and wastewater utilities; administration of tax and utility records.

· Accept cash receipts for all forms of municipal charges and fees including tax billing, utility billing, library and recreation fees, and other miscellaneous billings.

· Work with Water Department staff with final meter readings.

· Process credit card and direct debit transactions.

· Assist taxpayers with understanding tax invoices.

· Process interest and penalties for utility and tax billing.

Operations and Support:

· Assist the Finance Director in planning, implementing, administering, coordinating, monitoring, and evaluating all assigned accounting functions and reporting systems. Assist in developing and modifying systems in accordance with Town needs and resources, as well as government regulations.

· Assist in preparation of bi-weekly payroll; work with department heads and personnel administration gathering necessary payroll information; input payroll information for new employees and changes in employee status into computer files; prepare payroll checks and related accounts payable checks for withholdings; prepare all necessary reports pertaining to payroll, including but not limited to bi-weekly federal and state tax deposits, monthly and quarterly payroll tax returns, W-2s, monthly annuity and pension reports; work with workers compensation insurer on employee classifications, rates and year-end payroll audit.

· Prepare deposits and recording receipts for the town.

· Reconcile delinquent taxes, post interest, and post adjustments; report abatements and adjustments to applicable stakeholders such as the Board of Civil Authority, or the State of Vermont, with approval of Finance Director. Maintain spreadsheets for delinquent tax sale proceeds.

· Maintain records regarding impact fee liens: record receipts; update spreadsheets and individual revenues; supervise preparation of spreadsheets detailing receipts, interest, expenditures, and deadlines for spending impact fees.

· Serve as back-up for other accounting functions when needed, including but not limited to preparation of accounts payable.

Requirements of Work

· Maintain a typical work schedule of 40 hours per week.

· Attend meetings, classes, and trainings as approved by supervisor.

· Ability to: see and hear, naturally or with aides; verbally communicate; lift and carry up to 30 pounds; reach above shoulder height; bend, twist, crawl, squat, kneel, crouch, climb and balance periodically.

· Valid driver's license and record of safe driving.

· Understand, observe, and comply with all Town and departmental policies, procedures, and protocols when performing job duties.

· Ability to work and communicate effectively with a broad range of individuals and stressful situations.

· Must be able to develop and maintain files. Must be able to place, answer and refer telephone calls.

· Must be able to reproduce documents on a copying machine and distribute documents.

Required Training, Experience, Knowledge, Skills, and Abilities

· Must be able to prioritize work and multitask in a fast-paced environment.

· Strong written and oral communication skills.

· Be well organized and detail oriented.

· High School Diploma, and four years of relevant accounting or financial administration experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

· Possess a broad base of technical knowledge and skills relating to accounting principles and method.

· Possess a working knowledge of computerized accounting and financial reporting systems, and demonstrate good administrative skills, and the ability to deal effectively with a variety of individuals both inside and outside of Town government.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Disclaimers · The above information is intended to describe the general nature of this position and should not be considered a comprehensive statement of duties, activities, responsibilities, and requirements. Additional duties, activities, responsibilities, and requirements. Additional duties, activities, responsibilities, and requirements may be assigned, with or without notice, at any given time.· This job description is neither an employment contract nor a promise of work for any specific length of time.

EQUAL EMPLOYMENT OPPORTUNITY

The Town of Hartford is an Equal Opportunity Employer

Job Type: Full-time

Pay: $47,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 1 year
• Under 1 year

Schedule:

• 8 hour shift

Work setting:

• In-person

People with a criminal record are encouraged to apply

Work Location: In person