HERFF JONES, Corporate Purchasing Clerk – Indianapolis, IN
Position Title: Corporate Purchasing Clerk
Location: 4625 W. 62nd St Indianapolis, IN
Reports to: Heather King
Starting Pay for position: 21.75/hr
THE MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES – HERFF JONES
Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs. Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years
Position Summary: The Corporate Purchasing Clerk will be responsible for contributing to the corporate strategy for the procurement of indirect materials & services for Herff Jones. The Corporate Purchasing Clerk plays an integral role in supporting HJ’s initiatives by supporting the fulfillment of our internal agency materials and collaborating with internal partners regarding the production and execution of marketing materials. Coordinating closely with department and product managers both within marketing and the overall enterprise, this person will assist procurement efforts by developing strong relationships, following purchasing procedures, and maintaining thorough record-keeping.
Essential Duties and Responsibilities:

• Ensure timely ordering and delivery of needed goods and services for corporate activities such as printed materials, signage, apparel and promotional products, marketing kits, packaging, and other HJ-branded materials.
• Gather accurate information from internal agency to formulate full production specifications (scope of project, budget requirements, production alternatives, timeline milestones) to generate print production or mailing specifications used in the sourcing process.
• Working with internal agency partner, serve as gatekeeper and approver for all proofing of assigned print materials including, but not limited to, mock-ups and press checks.
• Track, manage, and report on project timelines throughout the PO lifecycle as needed while ensuring on-time delivery.
• Work with management staff, end users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Manage high volumes of work with tight timelines.

Additional Responsibilities:

• Data collection for specific projects and issue LOI’s to suppliers to support the Supplier Manager.
• Research potential suppliers for RFI’s to support the Corporate Procurement team.
• Consolidate quotes from suppliers into the RFI feedback form.
• Collect monthly data to assist in creating monthly reports for Supplier Manager.
• Manage day-to-day activities for corporate service programs like Amazon Business and Office Depot.
• Manage the day-to-day requisition and PO activities for the Corporate Purchasing Department.
• Manage and administer multiple purchasing relationships and systems.
• Source, quote, and manage multiple purchasing/sourcing projects simultaneously.
• Other responsibilities as assigned to support the Corporate Procurement team.

Core Competencies:

• Strong people and management skills to interact with suppliers and corporate departments alike.
• Strong organizational skills are required to successfully multitask, and problem-solve in a fast-paced environment.
• Comfortable with Microsoft Office programs;
• Possesses the ability to learn and adapt to other software and project management tools as necessary.
• Excellent communication skills, both verbal and written.

Education and/or Experience:

• 1 year in Purchasing; Experience in indirect material sourcing is a plus.
• Associates degree or equivalent work experience.
• Digital printing knowledge is a plus.
• ERP experience or Procure to Pay software experience is desired.
• Knowledge of procurement best practices and principles is desired.

Physical Requirements:

• Occasionally required to move/lift 40lbs or less.
• Must be able to sit at a desk and computer for extended periods of time.

Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, yearbooks, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs. Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.
Herff Jones is an equal-opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age, or disability.