Job Description:

Tommy Nobis Center Mission: Empowering People Through Employment

Vision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.

Veterans, and Disabled are encouraged to apply.

Position Summary:

Under the supervision of the Nobis Enterprises Supervisor, and the project contract supervisor, the General Clerk 2 (GC2) is responsible for administrative support services and mailroom services for the GSA offices in Tacoma, WA. This position requires familiarity with the terminology of the office unit. The General Clerk selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals. The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others. This position will be responsible for all or some of the following essential job functions and responsibilities based on the individual contract office needs.

Essential Job Functions and Responsibilities:

General Administrative Support/Mail Management

• Receive telephone calls and/or visitors and refer them to the appropriate person or office. Answer telephone, correctly route callers, and take messages or forward to voice mail as appropriate.
• Receive, sort, distribute, store, track and receipt notification for all incoming and outgoing mail and packages which includes standard mail through the USPS as well as express mail (DHL, FedEx, UPS, Etc.).
• Responsible to maintain postal machines and supply inventory.
• Record/process incoming mail, package, letter, or special handling mail within ½ hour of arrival.
• Process interoffice mail and regular postage mail on the same day or next scheduled mail run.
• Organize and schedule meeting.
• Check and enter data.
• Keep mobile office area organized and functioning properly.
• Maintain filing systems.
• Assist Agency staff with managing records and reference materials IAW Agency File Plan.
• Retrieve files from the FRC/NARA per FSA employees request, tracking and sending them back when required.
• Liaison between Agency employees, Records Manager and NARA/FRC.

Supply Management & Distribution

• Track (accurately) supply inventory and usage.
• Inform agency personnel when quantities need replenishing or new supplies ordered.
• Use agency systems to find, gather and create shopping carts for agency personnel to purchase needed supplies.
• Inventory and maintain at acceptable levels ensuring availability to restock supply points.
• Check daily each supply point and supply levels are filled/maintained accordingly.

Government Owned Vehicles (GOV) Management / Motor Pool Maintenance

• Manage the reservations and coordinate the maintenance/repairs for federally owned vehicles used by agency staff for site visits and other local travel.
• Must be able to perform daily administration task, including reservation system data input and assist agency personnel in the management of vehicles.
• Conduct weekly internal checks of GOVs to remove trash
• Use sanitation wipes to wipe down high touch areas (Steering wheel, control knobs, gear shift, etc)

Multifunctional Device (MFD) Management

• Daily checks of each MFD to replenish and load paper
• Change toner cartridges as needed
• Conduct basic troubleshooting of devises
• Contact local IT or vendor directly for advanced troubleshooting, maintenance or repairs
• Assist GSA employees with printing issues to resolution

Meeting Room Set Up/Coordination Responsibility

• Must be able to configure, monitor, maintain, supply and work with agency personnel to ensure space is set up to meet agency needs.
• Set up of larger/small rooms for events and meetings as well as daily upkeep of all rooms and mobile workstations not assigned to agency employees.
• Must be able to interpret requested layout, move furniture and chairs in their designated arrangement at least 30 minutes prior to stated start time.
• Must be flexible with last minute changes to configuration and number of attendees.
• Perform walkthroughs of all conference rooms minimum once daily (AM & after 4:30 PM PT)
• Ensure room is tidy and ready for the day
• Coordinate with the agency and manage and coordinate room reservation.

Locker and Storage Space Management

• Assign lockers or rolling 2 drawer storage bins to mobile workstation personnel.
• Maintain spreadsheet and inventory of all lockers and rolling 2 drawer storage bins.

Shred Bin Management

• Coordinate with local shredding service vendor to provide agency needs.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t Work worksite and a participant in

e-Verify.