POSITION PURPOSE:

Maintains the Thurston-Mason Behavioral Health Organization, LLC (TMBHO), Thurston Mason Behavioral Health Administrative Service Organization (TMBH-ASO) and Olympic Health and Recovery Services (OHRS) bookkeeping function. Responsible for performing various accounting tasks within established guidelines. Conducts accounting functions including accounts payable, accounts receivable and fixed assets for TMBH-ASO and OHRS operations, contract invoicing and records.

This position reports to the Finance Director.

MAJOR RESPONSIBIITIES:

• Gathers financial information and prepares invoices for grant submission. Coordinates with staff responsible for grant deliverables for submission. Tracks grant expenditures to ensure compliance with authorized budget.
• Coordinates with providers for any compensation reconciliation and adjustment.
• Assists with preparation of bi-weekly payroll, entering payroll information and other payroll processes as required. Acts as the back-up to the Financial Analyst to process payroll when needed.
• Reconciles entries and documents to ensure accuracy, proper coding, adequate explanations and other applicable standards in accordance with federal and state regulations.
• Assists Fiscal Analyst with monthly, quarterly, and annual financial reporting and documents, revenue/expenditure reports and other project information as needed.
• Interprets federal and state guidelines and ensures the Organizations compliance with federal, state, County and other applicable accounting rules and regulations.
• Researches and responds to technical accounting questions and creates management and summary level reports as required.
• Assists with conducting periodic internal audit of accounting programs, expenditures, and activities to assure compliance with state and federal requirements and any applicable grant or contract requirements.

• Works with external partners and Utilization Manager to confirm billing eligibility retrospectively for hospital authorizations. Resolves claim disputes, reviews hospital invoices for accuracy, and disputes any discrepancies.
• Provides onsite fiscal monitoring of providers and federal block grant sub-recipients. Reviews contractor audit reports and financial statements for compliance and follow-up where necessary.
• With Finance Director and Fiscal Analyst direction, provides financial analysis for assigned projects and funds. Researches, develops and recommends financial processes, strategies, and methods. Reconciles and develops reports for submission to internal staff and external entities.

• Processes complex accounting transactions.
• Undertakes assignments and prepares various financial reports requiring the knowledge of governmental accounting principles.
• Works with accounting system software provider to process 1099s and other required forms and submissions.
• Assists with preparation of the annual financial statements and Comprehensive Annual Financial Report.
• Responds to vendor billing inquiries.
• Monitors payments to ensure third party payor reconciliation.
• Provide information for state fiscal monitors and audits, as needed.
• Maintains expenditures log for contract payments.
• Adjusts priorities, as needed, to assure work is performed efficiently.
• Performs other duties as assigned.

Applications for this position will be accepted until March 5th 2024.

The wage range for this position is $32.26 - $41.04 hourly.

TMBH-ASO/OHRS provides comprehensive benefits for full-time employees including medical/dental/vision plan options (many with no employee paid monthly premium depending on plan choice, and dependent coverage options), and life insurance and disability insurance options. Eligible employees participate in WA State PERS retirement plans and employees may elect additional pre and post tax deferred compensation retirement options. Employees receive a PTO package earning a minimum of 140 hours annually and 12 paid holidays. Other tax deferred options include Flexible Spending Accounts (FSA), and Health Savings Accounts (HSA) . Find more information at www.tmbhcareers.org

QUALIFICATONS:

• Associates degree with an emphasis on accounting, finance or closely related field required. Bachelor’s preferred.
• Three years of general accounting experience.
• Governmental accounting experience including financial analysis, forecasting, general ledger, accounts receivable /payable and fixed assets.
• Federal Block Grant contract experience planning, invoicing and monitoring preferred.
• General knowledge of State of Washington’s Budgeting Accounting Reporting System (BARS) regulations governing local governments.
• Typing and 10-key adding machine skills may be desired.
• Current Washington State Driver's License and proof of insurance or have requested and obtained an appropriate accommodation.

SKILLS AND ABILITIES:

• Familiarity with double-entry bookkeeping and governmental accounting principles and procedures.
• Ability to engage, modernize and further office methods and procedures.
• Knowledge of complex financial systems and input/export methods.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to use computer equipment, MS Office Suite and other accounting/payroll programs is required.
• Ability to organize and prioritize accounting projects and reports with minimal supervision.
• Ability to interpret grant contract and reporting guidelines for state and federal funds.

WORKING CONDITIONS:

• Work is generally performed indoors and in an office environment. May be required to attend offsite meetings and deliver items and/or operate fleet vehicles.
• Regular, predictable, in person attendance required. Some remote work may be authorized.
• Occasional need to work extended or evening hours.
• Minimal physical exertion is required. May be required to lift or move boxes/equipment weighing up to 25 lbs. May be required to sit or stand at a desk for extended periods of time.