Role: Principal's Secretary

Location: Upson-Lee Alternative School

Reports to: Principal

FLSA Status: Non Exempt

Contract Days: 200 days

Retirement: TRS

Key Duties and Responsibilities

• Perform a variety of secretarial/clerical duties to support supervisory and administrative personnel in handling daily activities.
• Compose routine correspondence/type correspondence, etc. as directed by the Principal.
• Distribute mail and other correspondence to appropriate personnel as needed.
• Answer telephone, screen callers, and refer to appropriate personnel, greet visitors, ascertain nature of business, and direct to appropriate area or personnel.
• Assist in maintaining efficient office operations by providing clerical relief whenever and wherever needed.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators, using tact, good judgment and professionalism, and maintaining composure at all times.
• Operate current office equipment as well as future technology as required by the job.
• Create and maintain any records, schedules, files, and/or daily, monthly or yearly reports as may be required by the principal and/or Central Office personnel.
• Maintain strict confidentiality with student, personnel, and any other sensitive information or material.
• May be required to handle multiple tasks at any given time.
• Collect, receipt, deposit, and record any funds related to school activities.
• Maintain accurate bookkeeping information as required by the Principal/ Director or Central Office personnel.
• Maintain updated and accurate files of general correspondence, business documents, student and employee data, and any other information as directed.
• Work with the District Office personnel to keep all information current.
• Create and prepare forms used by the school.
• Follow work schedule and attendance requirements in a regular, predictable, and punctual manner, demonstrating prompt and regular attendance as well as the ability to adapt to an extended/flexible work schedule.
• Participate in training programs as required to increase skills and proficiency related to assignment.
• Ensure adherence to good and appropriate safety procedures.
• Follow federal and state laws, as well as School Board policies and administrative directives.
• Perform other duties as assigned.

Qualifications:

• A high school diploma or satisfactory completion of a General Education Development (G.E.D.) Testing Program.
• General office and organizational skills; computer literacy; typing skills; strong communication skills; ability to work in a fast-paced environment and maintain composure at all times.

Important Notes

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Human Resources Director.) It should also be noted the order of performance responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.