Title: Project Coordinator

Location: Toronto (Adelaide & Victoria) or Oklahoma City (Robinson at Leadership Square)

This role is primarily ‘work from office’ 4 days a week.

About Thentia

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities.

About The Role:

The Project Coordinator is a key enabler role that helps the effectiveness of our Project delivery of our customer software implementations. You will be supporting Project Managers with coordination and completion of projects on time, within budget, and within scope. You will maintain and follow up on key project items, such as the project schedule, risk/issue log, and deliverable documentation. You will ensure the Project Management tools are maintained, accurate, and consistent with standards to ensure audit requirements are met. You will provide assistance with preparing reports for internal and external management regarding status of project.

Responsibilities:

• Coordinate project team for adherence to provided timelines and deliverables.
• Ensure documentation is maintained within the Enterprise Project Management tool throughout the length of the project.
• Assist Project Managers, Program Managers and Head of PMO with operational functions and processes, and regularly follow up to ensure ongoing maintenance and reporting of projects.
• Manage day-to-day operational and administrative activities for the Project Management team.
• Analyze project data and produce progress reports.
• Prepare communications around plans, actions, risks, and issues with key stakeholders.
• Document lessons learned and best practices for future reference and continuous improvement.
• Support the PMO with resource planning and forecasting.
• Maintain the project and PMO financial reports.
• Establish and grow relationships with multiple teams across the Thentia organization

Qualifications:

• 3 years of project coordination experience in a consulting capacity, preferably in a SaaS environment.
• Post secondary education in business administration, engineering, or other related fields.
• Strong understanding of project management methodologies, tools, and techniques.
• Pursuit of Project Management Professional (PP) credential, via PMI is preferred but not essential.
• Ability to work independently and as part of a team
• Solid organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously and manage time effectively.
• Ability to adapt to changing environments and timelines
• Excellent communication and strong interpersonal skills
• Ability to organize priorities based on deadlines
• You have the willingness to learn and develop your skills
• You are proactive and can prioritize across multiple competing priorities
• Strong proficiency in project management software such as Microsoft Project, Jira, Clickup, or similar tools.

We’re proud to be ‘Great Place to Work’ certified in the U.S. and Canada. Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’. 

What we offer - Thentia provides employees with: 

• A competitive base salary 
• Fully paid for health and wellbeing benefits (subject to country differences)
• Paid vacation, holidays, wellbeing days, and volunteer days (subject to country differences) 
• Opportunity for discretionary performance bonuses (or sales commissions, based on role)
• Opportunities for personal and professional growth, promotion, and advancement
• Opportunity to work within a high performing culture 
• A learning environment to challenge yourself and others to do their best work
• An environment to do innovative work
• An ability to make an impact in an evolving industry that impacts public trust and safety

What we look for: 

We know that Thentia’s culture isn’t going to be for everyone. We work hard, smart, diligently, and are looking for people who are motivated to be part of building something great and who want to make an impact in a unique industry. We lead by our Thentia 8 Principles of customer focus, integrity, accountability, adaptability, achievement, purpose, teamwork, and being authoritative. Check out our company website (https://thentia.com/thentia-careers/#culture) as you consider if we’re the right place for you. 

Our Commitment 

Thentia is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We are building products for a diverse world and are committed to building and fostering an environment where our employees feel included, valued, and heard, which enables us to make commerce better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, provincial, or local laws in the regions we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, or internships.

We thank all applicants in advance for applying. Only individuals selected for interviews will be contacted. 

Staffing Firms: Thentia does not accept unsolicited submissions. All firms must have valid agreements in place.