The Hotel

Step inside a legendary revival at The Watergate Hotel, a luxurious urban resort located along the banks of the Potomac River. Here modern design blends with a storied past to redefine luxury. A place where travel and business are occasions worth celebrating, attention to every detail is the standard, and intrigue can be found just beyond every curve.

Location

The Watergate Hotel is centrally located in Washington, D.C., a city of political power, prestige, and elegance is culturally rich with theaters, museums, architectural splendors and unforgettable national memorials. The Watergate Hotel is situated within walking distance of the best the city has to offer.

Strategic Intent

Bill and collect all revenue owed to the hotel in an accurate, assist AP on processing invoices, timely manner in accordance with accounting policies and procedures.

Organizational Structure

REPORTS TO: Assistant Director of Finance

General Duties and Responsibilities

• Maintain accurate accounts payable, prepayments schedule and accruals accounting records.
• Review purchase orders, invoices, Associate expense reports, check request and travel agency commission to ensure they are approved by appropriate outlet managers and they are in compliance with the hotel policy and contractual requirement.
• Process invoices for payment and conduct weekly check run.
• Responds to vendor and Associates inquiries regarding invoices, expenses, and check request and any discrepancy.
• Familiar with the hotel expense general ledger code and ensure expenses are coded correctly in the general ledger account.
• Maintain vendor files that requires ACH/WIRE payment and submit them for approval before setting up any ACH/WIRE.
• Upload ACH/Wire transactions to the bank system (SUN Infor).
• Prepare daily cash flow forecast, keep track of daily food cost and send reports to Food & Beverage Management.
• Reconcile monthly prepayment GL and ensure balance sheet reflects a fair reflection of the assets and liabilities
• Assist in month end process, manage account payable accrual, post adjusting journal entries, allocate expenses to various departments and perform outstanding check reconciliation.
• Review and upload credit card transactions to the back system (SUN Infor).
• Maintain vendor W9 and prepare annual 1099s
• Performs other related duties as assigned by management 
• Comply with attendance rules and be available to work on a regular basis.

Experience and Requirements

• 2 years of AP experience in accounting, preferably hotel specific experience.
• Must possess superior computer skills, in particular with Excel and MS Office; those with on-property management systems experience will be favored.
• Knowledgeable in hotel property management is a plus 
• Bachelor's Degree in Accounting/Finance is required.
• Must have strong communication skills with fluency in English (verbal and written).
• Must be a demonstrated team player with a commitment to delivering their best every day.
• Must be able to work a flexible schedule to accommodate the business demands of a 24/7 operation.
• Must be willing to “pitch-in” and help co-workers with their job duties and be a team player. 
• Strong organizational skills with attention to detail.