Description

The Village School of Naples is seeking an organized, self-motivated, flexible professional with strong computer and communication skills to join the Advancement Team as the Special Event Coordinator. 

The Village School values inquiry-based, student-centered learning aimed to empower and inspire students to create solutions to challenges faced in an ever-changing world.

The Special Event Coordinator maintains critical donor, alumni, and relationship information in the school’s constituent database, and in other data sources as needed.

The Special Event Coordinator produces critical fundraising documentation as needed for impact, annual and performance reporting to external stakeholders, including donors, school and nonprofit organizations, accrediting agencies, and other entities as needed.

This position directly supports the Director of Advancement to create effective fundraising and engagement events. Key responsibilities include data guest management, management of online event sites, auction management, and event coordination.

Duties and Responsibilities

Event Management

• Assists with planning, coordinating and implementing Advancement events, including, annual donor recognition events, spring fundraising event, golf tournament, alumni events, stewardship events and other advancement-related events as assigned; assist with logistical arrangements such as equipment rental; coordinates production elements, event rentals, and on-site event support.
• Works with and supports the needs of event chairpersons and other volunteers.
• Researches and proposes event venue options which vary based on event needs. Assists in the creation of event design boards and event proposals.
• Stays ahead of event trends and implements trends as appropriate.
• Perform other related duties as required and assigned.

Data Management

• Manages online auction, RSVPS, ticket sales, and attendees information using event software.
• Produces letters and envelopes for all purchases and/or donations made via event software
• Runs weekly reports
• Tracks and monitors event expenses and revenues.
• Protects confidential information.

Requirements

• Proficiency in the Microsoft Office products suite (Excel, Outlook, PowerPoint, Word)
• Experience with and knowledge of the principles and practices of event planning.
• Bachelor's Degree preferred.
• A self-starter, comfortable working independently.
• Excellent communication skills to include effective writing and interpersonal skills.
• Ability to prioritize, organize and perform multiple work assignments simultaneously and accurately in a detail-oriented environment.
• Ability to handle confidential, sensitive information with the highest degree of professionalism.