Job Posting Title: Coordinator for Communications and Events ---- Hiring Department: OnRamps ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes OnRamps is an initiative of The University of Texas at Austin that provides advanced academic opportunities to high school students and robust professional development to teachers across the state. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Eligible for hybrid telework For more details, please see HR Benefits and Total Rewards. Purpose Under the supervision of the Assistant Director for Communications and Marketing, the Coordinator for Communications and Events supports the Communications and Marketing team and Managing Director through internal communications, event coordination, and performance of various administrative functions for organizational efficiency and effectiveness. The role will be split between the Communications and Marketing team, collaborating and supporting the Managing Director with administrative duties and internal communications. The role will be evenly divided between the Communications and Marketing team, collaborating and supporting the Managing Director with administrative duties and internal communications. Responsibilities Completes general administrative duties for the Managing Director, including drafting correspondence, scheduling meetings, making travel arrangements, and performing other job-related duties as assigned to meet business needs. Provides sustained contributions to ongoing initiatives and just-in-time assistance on seasonal, unexpected, and urgent projects. Coordinates event and conference proposals, attendance, and planning across regional, state, and national teams. Supports professional learning and development events and systems through registration, marketing, and communication assets to meet required timelines and identified outcomes for Instructors, district partners, and the organization. Creates and contributes to the development of meeting and conference presentations, marketing materials, swag items, and one-pagers for varying audience groups such as policymakers, educators, employers, and other assets as directed. Develops and maintains relationships with internal and external vendors to secure timely and accurate processing of contracts and purchasing requests. Ensures alignment of conferences, event logistics, and processes within UT policies and procedures. Updates communication materials, including briefs, talking points, FAQs, one-pagers, brochures, and more, for various internal and external audiences to help inform and educate about OnRamps activities while ensuring messaging is aligned. Required Qualifications Bachelor's degree in business, communications, marketing, or a related field. 3 years’ experience in K12 or higher education environments. Excellent writing and editing skills, including copy-editing. Preferred Qualifications 5 years' experience developing content or assets for K12 or higher education audiences. 1 years' experience in non-profit development. 1 years' experience in project management. Salary $60,000 depending on qualifications Working Conditions Climbing of stairs, repetitive movement, hybrid work environment, shared desk environment On rare occasions, may require weekend or evening work during specific times of the annual cycle for asset development and creation. Required Materials Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. In 2023, The University of Texas at Austin placed in the top 10 among Texas employers and came in the top 15 for higher education institutions on Forbes’s 2023 list of 500 best large employers. The university’s aspiration to become the world’s highest-impact public research university is driven by our outstanding people. Our employees are the bedrock of our university and are empowered to be true to themselves, to participate fully in our vibrant university, and to thrive as individuals. UT Austin offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to: Human Resource Service Center. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus