2 Administrative Specialist Jobs in Pittsburgh, PA
The University of Pittsburgh is Hiring an Administrative Specialist Near Pittsburgh, PA
Administrative Specialist
The Office of Business, Hospitality and Auxiliary Services (BHAS) is seeking an Administrative Specialist to support the Assistant Vice Chancellor of Auxiliary Services. BHAS supports all aspects of campus life, from housing to parking and everything in between! We manage all University-owned housing, Panther Central operations (our 24-7 customer care center), 20 on-campus dining locations, four retail stores, Heinz Memorial Chapel, the University Club, conferences and events, sustainability initiatives, mobility and commuting options, and campus-wide logistics. The Auxiliary Services Division is made up of several departments, including Panther Central, Assignments & Leasing, Marketing & Communications, Pitt Mobility, Business Systems, and Dining Services. For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at BHAS.pitt.edu and check us out on social media: LinkedIn: @BHASPitt Facebook: @PittBASRV
Performs administrative assistant support work of moderate complexity.
- Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
- Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
- Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
- Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
- Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
- Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
- Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Sitting, standing, walking, lifting (up to 35 pounds), carrying, reaching, pushing, and pulling.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Job Summary
Full Time
Consumer Services
$49k-61k (estimate)
05/04/2024
07/02/2024
pitt.edu
MANVILLE, RI
15,000 - 50,000
1787
Private
TONY BORGES
$1B - $3B
Consumer Services
Related Companies
About The University of Pittsburgh
University of Pittsburgh is an educational institution that offers undergraduate and postgraduate degree programs for students.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
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Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
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Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
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Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
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Employers rely on administrative specialist in preparing reports containing facts and figures.
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Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
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Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Administrative specialist requires strong organizational skills to juggle many tasks.
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Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
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