• Oversees student clerical employees.
• Manages the TRIO SSS student information system and reports.
• Manages the budget monitoring system, time records and payroll rosters for TRIO SSS programs.
• Manages TRIO Book Loan program by maintaining accurate inventory and acceptable allocation of donor funds to eligible students.
• Serves as office manager and performs reception/clerical tasks.
• Develops marketing and communication pieces to increase awareness and services offered.
• Assists with planning and implementing activities and workshops for students.
• Exercises spending authority on limited budget items including purchasing office supplies, tracking, and reconciling budget, including department Procard using GrizMart, Banner, and UMDW.

Required Skills

• Knowledge of standard office practices and procedures.
• Knowledge of basic budget monitoring and tracking processes and procedures.
• Ability to create & analyze accurate reports in a variety of formats.
• Knowledge of or the ability to learn The University of Montana personnel, travel and financial policies and procedures.
• Ability to provide positive professional customer service on the phone and in person and remain professional at all times.
• Effective interpersonal, public relations, and communication skills.
• Ability to create, proofread, and lay out marketing and communication pieces for the intended audience.
• Knowledge of or the ability to learn web design and maintenance software.
• Proven organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail.
• Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software (MS Excel, Word, Access, Outlook) with the ability to learn other software programs.
• Ability to maintain accurate records and files.
• Ability to problem solve, make sound decisions and act with initiative.
• Ability to maintain strict confidentiality.

Minimum Required Experience

• Bachelor’s degree in a related field, and two (2) years of relevant work experience or an equivalent combination of education and experience.

Preferred Qualifications

• Work experience in TRIO programs and higher education.

About the TRIO and UM

Position Details

How to Apply

• Applying through really.com or easy apply through really.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.