Who Are We?

The Toro Company is a homegrown, Minnesota-based company that has been in business since 1914. We pride ourselves on providing world-class equipment to help maintain the environment that we love, while putting an emphasis on giving back to the communities that surround us. From residential lawns and gardens, to venues such as St Andrews Links and Target Field, we are a company with a global footprint and a passion for helping people beautify whatever landscape they may be in. With 100 years of operation under our belt and an average employee tenure of 15 years, come find out what makes The Toro Company the best place in the Twin Cities to build a career.

The finance executive administrative assistant will provide high-level administrative, project management and analysis support to the CFO and other executives in the organization. This role requires exceptional organizational skills, discretion, and the ability to prioritize tasks effectively to ensure seamless operations and support to the executives. The ideal candidate will demonstrative professionalism, efficiency, and a proactive approach to managing complex schedules, communication and administrative tasks in a fast-paced and dynamic environment that requires agility and adaptability.

What Will You Do?

In order to grow and build a successful career with The Toro Company, you will be responsible for:

Calendar Management

• Coordinate and manage multiple complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and reschedule appointments as necessary, ensuring efficient use of executives’ time.

Communications Management

• Act as a primary point of contact for internal and external communications, screening, and prioritizing correspondence.
• Draft and edit emails, memos, presentations, and other documents on behalf of executives.

Meeting Coordination

• Prepare agendas, presentations, and necessary materials for meetings.
• Coordinate logistics for meetings, including room bookings, catering arrangements, and technical support.
• Schedule and coordinate preparation activities for the Board of Directors meetings.

Travel Arrangements

• Arrange domestic and international travel accommodations, including flights, accommodations, transportation, and visas.
• Prepare detailed itineraries.

Administrative Support

• Provide general administrative support, including managing expenses, processing invoices, and maintaining accurate records.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate the needs of the executives and proactively address any issues or concerns.

Project Assistance

• Assist with special projects and initiatives as assigned, including research, data analysis and preparing reports.
• Independently compile data from a variety of resources, analyze and prepare appropriate monthly, annual, and ad hoc reports and dashboards.
• Support in creation of presentation material and some content creation for projects and Board materials.
• Collaborate with other team members and departments to ensure projects are completed on time and to a high standard.
• Perform other duties and projects as requested.

What Do You Need?

To be considered for this role, an individual should meet the following minimal requirements:

• Bachelor’s degree preferred, but not required, depending on relevant experience. 5-7 years of proven experience as an executive administrative assistant or similar role, supporting multiple executives in a fast-paced environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), internet knowledge and ability to learn internal system applications.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Flexibility to adapt to changing priorities and deadlines.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Position requires this individual to be fully onsite, with situational flexibility. #LI-Onsite

What Can We Give You?

At The Toro Company, we are always working to make sure our employees know just how valued they are. In addition to a competitive salary, an affordable and top tier medical/dental/vision plan, 401k, and many other great benefits - The Toro company offers employees at ourBloomington, MN HQlocation a variety of perks, including:

Dress for your day - We know you're more productive when you're comfortable, which is why TTC employees are encouraged to take advantage of our casual, corporate environment.

Location – Conveniently located near both St. Paul and Minneapolis, we are centrally located for most commuters!

Food - Take advantage of our onsite café, which serves both breakfast and lunch. With a Caribou Coffee attached, you can grab a snack and a coffee at any time during your day.

Wellness - The Toro Company’s HQ offers complimentary use of our onsite fitness facility to employees. In addition to physical wellbeing, TTC offers a variety of mental health and financial health resources to all employees.

Volunteerism - The Toro Company is proud to provide employees 20 hours of paid time to volunteer in the community.

Competitive Hourly Rate – The pay range takes into account skills, experience, education, and location. Cash compensation is one piece of our competitive total rewards package. If you need to, you can access your pay early with the One@Work app, formerly the Even app.

At The Toro Company, we are committed to fostering a secure and trustworthy recruitment process for our applicants. Recruitment fraud is a potential threat to job seekers, so please be aware that throughout our recruitment process, you’ll never be required to pay any fees or disclose personal financial details when applying to TTC opportunities.

We are proud to be an Equal Opportunity Employer and consider qualified applicants without regard to race, color, religion, sex (including pregnancy and related needs and conditions, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors. We celebrate diversity and are committed to creating an inclusive environment for all employees.