Compiles payroll data to maintain payroll records.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Include the following. Other duties may be assigned.

• Generates payroll data reports such as hours worked, 401(k), vacation and sick leave accruals, health benefits, wages, and others for the Human Resources Department, and the Accounting Manager.

• Enters changes to the employee database such as: adding/terminating employees, pay rates, insurance deductions, W-4 exemptions, new addresses/phone numbers, other employee benefits, etc.

• Enters pay information for the current pay period such as hours worked and earnings. Transmits this information to ADP.

• Processes manual checks in emergency situations.

• Processes employment verification forms (mortgage companies, government agencies, etc.) and other payroll inquiries.

• Processes employee direct deposits.

• Maintains and controls vacation and sick accruals and personal day log.

• Interfaces with the Human Resources Department on payroll related issues.

• Processes wage garnishments including payroll deductions and payments to the appropriate entities.

• Prepares monthly journal entries.

• Prepares and transmits 401(k) contributions to the 401(k) administrator.

• Operates AMG and monitors the activity of the authorized remote users.

• Processes the payroll operations manually when the automated AMG System fails to perform.

• Provides troubleshooting support to users on the AMG System.

• Verifies and audits biweekly employee timecards for accuracy and follows up with Supervisors/Managers/users for additional necessary corrections.

• Attends to other matters which the Accounting Manager and/or the Finance Director may assign from time to time.

SUPERVISORY RESPONSIBILITIES: 

This job has no supervisory responsibilities.

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s degree (B.A./B.S.) major in Accounting from four year college or university and two years related experience; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence.

MATHEMATICAL SKILLS:

Ability to apply mathematical concepts such as fractions, proportions, percentages, and ratios to practical situations.

COMPUTER SKILLS: 

Knowledge of Accounting software; Payroll systems; Spreadsheet software and Word Processing software.