Requisition No: 829500

Agency: Department of Lottery

Working Title: FINANCIAL ANALYST - 36000221

Pay Plan: Lottery Exempt Serv

Position Number: 36000221

Salary: 42,753.36

Posting Closing Date: 05/30/2024

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FINANCIAL ANALYST

DEPARTMENT OF LOTTERY

DIVISION OF FINANCE

AGENCY BENEFITS:

If hired, as an employee of the Florida Lottery, you will be provided the benefits listed below:

• Approximately 97.5% of the premium for health insurance
  • Individual (~$8/month) or Family (~$30/month)
• 100% of the premium for individual or family dental insurance
• 100% of the premium for basic life insurance
• Employer contributions to the Pension Plan or Investment Plan; contribution levels will vary based upon Pay Plans.

GENERAL DESCRIPTION:

This is a professional accounting position of significant scope and complexity, requiring independent judgment while performing technical, analytical/accounting and customer service functions relating to the payment of vendors, other state agencies and reimbursements. Primary duties require this position to identify and process contract invoices and reimbursements in a timely manner; in compliance with agency policy and procedures, State laws, Florida Statutes, and applicable rules and regulations of the State Comptroller regarding the disbursement of State funds. Under the general supervision of the Accounting Manager the incumbent assigned to this position is responsible for carrying out the duties described below for Financial Transactions.

ESSENTIAL DUTIES:

• In accordance with established procedures, is responsible for auditing and processing reimbursement and disbursement requests for contracts, and when needed purchase orders, direct payments, VISA- Purchasing Card (PCard), Journal Transfers (corrections, and payments to other state agencies), Individual Reimbursement and/or Voucher for Reimbursement of Traveling Expenses. Payments must be in compliance with Florida Statutes, departmental policies, and the Department of Financial Services rules and guidelines.
• Responsible for reviewing purchase orders and/or contracts; assuring that all details are accurately recorded in the Florida Accountability Contract Tracking System (FACTS). Prior to submission of the payment request to DFS, is responsible for assuring that FACTS is accurately completed by the Contract Manager or his/her designee.
• This individual is required to be familiar with the agency’s P-Card program and procedures and in the absence of staff, reviews transactions to assure adequate support of the charge is received and the transation was appropriatly documented, coded and paid.
• Monitors invoices received in Financial Transactions for compliance to the Prompt Payment Law. Prepares correspondences and documents payment issues with vendors or internal Lottery employees to support of efforts made to meet Prompt Payment Compliance.
• Reviews reports daily to assure that transaction were properly recorded. Corrects records as needed.
• Reconciles payments and encumbrances monthly, to assure that the FLAIR and other subsystems accurately reflect payments made by the agency. Verify with Contract Manager and other appropriate staff to determine the need for all prior fiscal year encumbrance balances.
• Responsible for providing monthly reconciliation to management on/or prior to the15th of each month. Prepares and enters accounting entries necessary to correct any items found during this process. Reconciling dates may vary from time to time depending on the needs of the Lottery.
• Researches, prepares and enters accounting corrections necessary to correct problems found during the review.
• Responsible for accurately coding and updating encumbrances and payables in the Florida Accounting Information Resource (FLAIR).
• Responsible for the scanning all payment requests submitted to DFS; to include the invoice, supporting documentation, communication from DFS regarding returns or rejections, along with correspondence with vendors related to invoicing issues that had effect on prompt payment.

• Is required to use technical and professional accounting experience to work in the various automated accounting and other subsystems, databases and spreadsheets maintained by the state and/or the agency.
• Based on conversation with staff, correctly classify payables (A or B) and record accurals for Carry Forward (CF) in the proper fiscal year to meet deadlines of the ageny and the State of Florida.
• Assures that invoices for all accruals are received and processed prior to the the deadline assigned by the department and DFS (currently September 30).
• Records and verifies that entries to other state agecies are appropriatly classed as either expense or Due to/Due from in the General Ledger (31100 versus 35300).

• Maintains and adheres to all internal controls directed by the agency.
• Performs other related duties as appropriate or as assigned by supervisor or management.
• Drafts and/or assists in preparing/updating policies and proccedures as changes are made by the agency or DFS.
• Each employee is expected to be knowledgeable of the Lottery’s Responsible Gaming program, including the No Underage Play and Play Within Your Means messaging, and will ensure retailers and players are aware of the program and provided information, as necessary.
• Attendance is an essential function of this position.

Knowledge, Skills, and Abilities:

• Knowledge of routine office procedures and practices.
• Knowledge of general routine business correspondence.
• Knowledge of Chapter 215.422, F.S. – The Prompt Payment Law
• Knowledge of general purchasing guidelines and rules related to thresholds, procurements and major procurements.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze, research, report and interpret accounting data.
• Ability to understand and apply the appropriate rules, regulations, policies and procedures relating to an accounting program.
• Ability to work independently, and to solve problems and make decisions.
• Ability to handle detailed work activities and assignments within a complex automated accounting system.
• Ability to establish and maintain effective business working relationships with others.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to follow and perform activities as requested per written and verbal communication.
• Ability to prepare financial reports and reconciliation reports.
• Ability to use Microsoft Office software products including WORD and EXCEL.
• Ability to maintain confidentiality.

Other job-related requirements for this position:

• High School Diploma or equivalent (GED) required.
• Successful passing of a criminal background check (state, local, and national) is required).
• Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units. The types of confidential information may include, but are not limited to, payroll information, budget matters, policy decisions, tax matters, employee disciplinary issues, and other personnel data.

Statutes establishing or defining work performed

Chapter 24, Florida Statutes

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.